Anderson City Board of Works approves routine contracts, easements and pay applications

Anderson City’s Board of Works on Sept. 16 voted to approve a series of routine public-works items, including payments for right-of-way acquisitions tied to the Park Road widening, an award of an asphalt paving quote, a small construction change order at the Lafayette Treatment Plant and contractor pay applications for sewer interceptor work.

The board took under advisement a single sealed bid for a mobile stage from Stage Line Mobile Stage Incorporated and then approved a package of contract payments and pay applications across departments. The board also approved claims submitted by city staff and adjourned shortly after the votes.

City staff presented the lone mobile-stage bid as coming from Stage Line Mobile Stage Incorporated with a total of $230,340. The staff breakdown submitted to the board listed standard equipment at $160,000; options and accessories at $58,300; and services at $12,040. The board moved to "take under advisement the single bid for the mobile stage, as presented and requested by city attorney Podleski and Miss Lovell." The motion passed by voice vote.

Chief Engineer House asked the board to approve payments for rights of way and easements needed to widen Park Road between 50 Third Street and 60 Seventh Street. The packet listed individual payments, including $4,012 to Presley, $3,672 to FedEx, $6,339 to Beachboard, $3,818 to Eads and $18,045 to Bluegrass Farms, plus two parcels donated by Madison County Economic Development, Inc. House said the state contributed $600,000 toward the project and that the total project is "like, 2 and a half million." The board approved the payments as requested.

House also recommended awarding the lowest responsive quote, $80,789.75, from Howard Companies LLC for asphalt paving at Thirteenth and Jackson streets. The board voted to approve the award.

Superintendent McKee asked the board to approve change order No. 1 for the Lafayette Treatment Plant expansion to thicken the slab under the new bulk chlorine tanks; the change order increases the contract by $3,770. McKee told the board there are sufficient contingency funds to cover the work. The board approved the change order.

Superintendent Pasco requested approval and signature on pay applications No. 8 and No. 9 to Atlas Excavating for work on Interceptor Phase 2A near Edgewater Park. Pasco said the interceptor work is expected to be finished by the end of the year. The board approved the pay applications.

Finance staff read the claims for payment for multiple funds. The amounts read into the record were: Civil City $2,273,940.79; Water Department $36,794.12; Water Pollution $651,695.22; Stormwater $6,664.75; and a Light and Power figure read aloud that contained inconsistent formatting in the transcript. The clerk gave a total of $11,008,646.72. The board approved payment of the claims as submitted.

All motions on the agenda were passed by voice vote and the presiding member closed the meeting after a motion to adjourn.

Votes at a glance: - Approval of minutes as submitted — approved (voice vote). - Take under advisement: single bid for mobile stage (Stage Line Mobile Stage Incorporated), $230,340 — approved (voice vote). Requested by city attorney Podleski and Miss Lovell. - Approve payments for rights of way and easements for Park Road widening (50 Third St. to 60 Seventh St.): Presley $4,012; FedEx $3,672; Beachboard $6,339; Eads $3,818; Bluegrass Farms $18,045; two parcels donated by Madison County Economic Development, Inc. — approved (voice vote). Presented by Chief Engineer House. State contribution referenced: $600,000; total project described as about $2.5 million. - Award quote to Howard Companies LLC for asphalt paving at Thirteenth and Jackson, $80,789.75 — approved (voice vote). Presented by Chief Engineer House. - Approve Change Order No. 1, Lafayette Treatment Plant expansion, contract increase $3,770 (funded from contingency) — approved (voice vote). Presented by Superintendent McKee. - Approve pay applications No. 8 and No. 9 to Atlas Excavating for Interceptor Phase 2A — approved (voice vote). Presented by Superintendent Pasco. Expected completion: end of year. - Approve claims as submitted (amounts read into record; Light and Power amount in transcript contained inconsistent formatting) — approved (voice vote).

The board spent the meeting on routine procurement and project-administration items; no new policy decisions, contested votes or public protests were recorded. The meeting adjourned after the claims vote.