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Tri‑Valley seeks $13,007.50 missed payment; commissioners discuss budget amendment or levy to cover prior‑year shortfall
Summary
Tri‑Valley, an agricultural education and community organization, told commissioners it had a missed 2024 payment of $13,007.50 and is seeking whether the county will include the appropriation in 2025 through a budget amendment or a levy increase. County staff said the payment can be covered if placed in the 2025 budget as a budget amendment, but
Bill Fiscus, representing Tri‑Valley, asked the Bourbon County Board of Commissioners on Sept. 22 whether the county would make a missed distribution of $13,007.50 for fiscal 2024 and whether that shortfall would affect Tri‑Valley’s 2025 or 2026 allocations.
Tri‑Valley presentation and request
Fiscus described Tri‑Valley’s county‑specific programming — greenhouse operations, farmers markets and county fair activities — and said the organization had asked about the missed distribution. He provided three documents to commissioners: the current agreement, the past payment history back to 1996 and a budget request for 2026 for $55,000.
County finance explanation
County Clerk Susan Walker and county staff explained how the payment would be handled administratively. Walker said the missed 2024 payment can be paid, but it requires a 2025 budget line and a budget amendment; that amendment, she advised, would slightly increase the levy because the county would levy to cover the prior‑year distribution. Walker and the treasurer reviewed the county’s cash‑carryover accounting: because the missed payment was not paid in 2024 it carried to 2025 as part of the cash carryover figure, and including the disbursement in 2025 requires deliberate levy and budget steps.
Board discussion and options
Fiscus asked whether the missed payment would reduce Tri‑Valley’s 2026 allocation; staff said it depends on whether commissioners choose to levy for the missed 2024 payment or otherwise adjust 2025 appropriations. Commissioners discussed using the budget amendment to resolve the missed payment or leaving the payment to be levied and appropriated in a later cycle. There was no final vote.
Ending
Commissioners asked staff to prepare options (budget amendment language and levy impact) so they could decide whether to authorize payment of the missed 2024 distribution and how to treat the 2026 request.
Clarifying figures discussed in the meeting
Tri‑Valley’s missed payment: $13,007.50; Tri‑Valley’s annual request: $55,000; staff noted a carryover figure shown in the county’s budget document around $13,003.41 reflecting cash flow calculations and delinquent payments affecting totals.
