Indianapolis Airport Authority approves runway rehab, contracts, equipment purchases and asset-sale resolution

The Indianapolis Airport Authority board on Wednesday approved a package of resolutions, contracts and equipment purchases, including a resolution authorizing a public auction of surplus airport and IMC assets, a $4.55 million construction contract for runway rehabilitation at Hendricks County Airport and a $2.20 million terminal janitorial-services contract for Indianapolis International Airport.

The runway rehabilitation at Hendricks County Airport was awarded to Milestone Contractors LLC for a base amount of $4,552,418.56 with a 10% construction reserve of $455,241.86, bringing the project total to $5,007,660.42. Authority staff told the board the work is essentially a near full-depth reconstruction of pavements that are about 25–26 years old. Staff said the project is expected to receive up to 95% federal funding; final grant confirmation was described as pending.

The board approved a three-year contract, with two one-year renewal options, to Camacho Equipment and Janitorial Supply Inc. for terminal janitorial services. The initial year cost cited in the board packet is $2,197,935.42 with a 2% annual increase. Staff said Camacho has served the authority since February 2008 and employs 36 full-time staff dedicated to airport cleaning. One board member recorded an abstention on that vote.

Earlier in the meeting the board adopted Resolution 07-2025 authorizing the sale of IAA and IMC assets via public auction. Staff said the auction, held roughly every two to three years, disposes of equipment no longer needed by the authority and IMC, such as old vehicles, mowers, maintenance equipment and aircraft-maintenance items. Staff said the authority must notify the IMC bondholder trustee and escrow trustee about the sale. The auction date cited in the meeting was Oct. 28 at 6620 Pearson Drive, described in the packet as former leased space of Gate Gourmet.

Other contract and procurement actions approved by the board included: - A purchase using Sourcewell cooperative purchasing of a front-mount snow broom from MB Companies Inc., not to exceed $737,790.56; staff said the price came in below the budgeted $875,000 and delivery is expected in 2027. Staff said the equipment is compliant with the FAA Airport Certification Manual and 14 C.F.R. Part 139 requirements for snow removal at airports. - Change order No. 2 with Dahlman Contractors LLC for a “harsh station No. 1” refurbishment at Indianapolis International Airport, not to exceed $54,662, to add additional floor coating intended to reduce slipping risk. - Amendment No. 1 for PFAS foam replacement/disposal tied to ARFF (airport rescue and firefighting) truck foam transition, described in the packet as moving from legacy PFAS-containing foam to an F3 foam product; the amendment for disposal and final quantities is not to exceed $237,235. - Delegation of authority to the executive director to approve and execute a construction contract for relocating Alaska Airlines’ operations office from Concourse B to Concourse A at Indianapolis International Airport; staff said the relocation work is expected to be on the critical schedule and cited a target date of Sept. 17 to maintain the timeline.

Votes at a glance (items, outcome, notable record): - Resolution 07-2025 (asset sale via public auction): approved (roll call recorded). Motion by Brett Voorhees; second by Steve Dillinger (as recorded). No negative votes recorded in the roll call excerpt. - BP2025-09-02 (award: terminal janitorial services to Camacho Equipment and Janitorial Supply Inc.): approved; recorded abstention by Brett Voorhees. Motion by Toby Moshebroke; second by Jeff Gaither (as recorded). - CP2025-09-03 (purchase: front-mount snow broom from MB Companies Inc., not to exceed $737,790.56): approved (roll call recorded). - BP2025-09-04 (change order No. 2 with Dahlman Contractors LLC, not to exceed $54,662): approved (roll call recorded). - ABP2025-09-05 (amendment No. 1 for ARFF foam disposal and transition, not to exceed $237,235): approved (roll call recorded). - Delegation (Alaska Airlines concourse relocation contract execution): approved (roll call recorded). - BP2025-09-07 (award: Runway 18/36 and taxiway rehabilitation at Hendricks County Airport to Milestone Contractors LLC, base $4,552,418.56, 10% reserve $455,241.86, total $5,007,660.42): approved; recorded abstention by Duane Gibbs.

Executive Director Miranda Rodriguez summarized a written financial-stability update included in the board packet. Rodriguez described increases in authority reserves, reductions in total debt, elimination of variable-rate swaps and improved debt service coverage ratios; she also noted a recent rating upgrade referenced in the packet materials and invited board members to a Finance and Audit Committee meeting following the session.

The board’s next scheduled meeting was noted in the record as Friday, Oct. 17, 2025, at 8 a.m.