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Town pauses engineering award for Belvedere and Tillman projects pending federal grant paperwork
Summary
Engineering award and bid for Belvedere and Tillman were held while staff confirms that the congressional-direct spending grant paperwork is properly placed; town expects resolution within roughly a month but flagged federal paperwork timelines as variable.
Public works staff announced at the Sept. 18, 2025 meeting that the town will hold the award and bid for engineering work on the Belvedere and Tillman projects until paperwork for the federal congressional-direct spending grant is properly processed.
Kip Matthews told the council the hold is procedural: the grant paperwork must be in the correct place for the town to proceed with the bid award and the associated payment. Matthews estimated the issue could be resolved within a month but cautioned that grant paperwork timelines and federal processes are variable. The council asked staff to continue coordinating with congressional offices as needed to help navigate the federal process.
No formal action or vote was taken on the award during the meeting; the item will return to the council once grant paperwork and related approvals are confirmed.
