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Votes at a glance: March 6, 2019 Police Station Building Committee
Summary
Summary of formal actions taken by the Building Committee at its March 6 meeting, including schedule change, radio procurement, fire radio recommendation, AV vendor engagement, signage renderings direction, and invoice approvals.
At its March 6, 2019 meeting the Police Station Building Committee recorded the following formal actions.
• Substantial-completion change order: Approved unanimously to extend the project substantial completion date to June 4, 2019; committee signed change order and will forward to the Board of Selectmen for final approval.
• Radio procurement — head-end and consoles: Approved (voice vote) to proceed with procurement of radio head-end equipment and three dispatch positions (items 1–11 in the bid package); staff to obtain written quotes and confirm lead times.
• Fire-department radio upgrade: Unanimous recommendation to the Board of Selectmen to approve LW Bills’ quote of $90,147.25 for replacement of fire receivers and installation of a repeater at the water tank; funding to be from project contingency and Selectmen approval required.
• AV vendor engagement: Motion carried to engage Valley Communications (state contract) to produce AV design and perform installation under state‑contract terms; recorded vote showed one opposition from Rich Le Camera, who said more committee coordination was needed. Final design will return to the committee for approval before installation.
• Signage and patch quotes / gable renderings: Committee voted to have Brian circulate alternative renderings (white Azac trim vs. gray siding) and asked members to email preferences to Nate; staff to route vendor quotes through AP Whitaker as a change order for formal pricing.
• Invoice approvals: The committee approved payment of the following invoices brought forward at the meeting: AP Whitaker general construction invoice, $622,325.55; architect/engineer invoice, $7,000; OPM construction invoice (listed as 14476 in packet); and integrated-technology/security invoice, $16,500. The approvals were passed by voice vote.
These items will appear on upcoming agendas for Board of Selectmen action where required.
