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Commission asks staff to prepare RFP to evaluate HVAC consolidation for county building
Summary
Commissioners instructed staff to issue a request for proposals to evaluate consolidating aging HVAC units in a county building, citing multiple old furnaces and warranty information and projecting options ranging from limited replacements to larger consolidations.
The Weston County Board of County Commissioners voted to direct staff to prepare and release a request for proposals (RFP) to evaluate the county building's aging heating, ventilation and air conditioning (HVAC) systems and examine options for consolidation.
Commissioners noted the building contains nine units and discussed warranty and expected lifespans: staff reported Coleman units have a 32-year heat-exchange warranty and American Standard units show parts warranties described in the materials (discussion cited 10 to 12 years for parts/compressor coverage depending on model). The board discussed whether to pursue replacement of individual units over time or a larger consolidation that could tie multiple offices to fewer, larger units.
Staff and commissioners raised rough cost ranges: one discussion referenced possible totals in the low hundreds of thousands for multiple unit replacements and cited an upper-range scenario near $400,000 if widespread consolidation and ductwork were required. Commissioners agreed the most efficient approach would be to request proposals from HVAC firms to evaluate options, estimate costs, and propose phased or consolidated solutions. The board asked staff to prepare the RFP and to return with proposals and recommended next steps.
The board did not approve a construction contract during the meeting; it requested competitive proposals to better define costs and technical feasibility before committing funds.
