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Board hears finance-system updates: Brooks & Watson audit, OpenGov ERP and payroll rollout
Summary
The Finance and Audit Board received updates on an external audit, the city's rollout of OpenGov financial systems and ongoing utility-billing and payroll integrations.
City finance staff updated the Finance and Audit Board on external audit progress, the OpenGov enterprise financial system rollout and related modules for utility billing and payroll.
Jay Ayers, staff member, told the board that Brooks and Watson (the current external CPA firm) completed preliminary audit procedures and confirmations will be sent to vendors and counterparties; staff expect the audit to be completed by January. Ayers said Brooks and Watson has served as the city's auditor for about four years and that the contract will be put out for solicitation in the coming year. "The preliminary priority work had been completed last week. Everything looks fine," Ayers said.
Ayers also briefed members on the city's multi-year OpenGov implementation, which now hosts the general ledger, fixed assets, utility billing, permitting/inspections for Development Services and asset management for Public Works. Staff reported recent upgrades to OpenGov's bankruptcy-reconciliation module and ongoing work to complete the utility-billing rollout. Payroll remains on a separate platform; staff said they are testing UKG integration to run payroll alongside OpenGov.
Board members asked clarifying questions about module readiness and timeline. Tara, staff member (administrative), distributed minutes from the prior meeting and a paper packet during the session; the board later approved the minutes for the Aug. 6, 2025 regular meeting. A motion to approve the minutes was made by Chris Shaw, Board member, and seconded by John Kenny, Board member; the motion passed unanimously.
