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Operations Committee approves series of IT, facilities and procurement items; votes at a glance
Summary
The County Operations Committee approved multiple contract renewals, change orders and cooperative agreements across IT, facilities and fleet management. Key approvals included a Microsoft licensing increase, Kronos renewal, CityWorks upgrade funding, and routine renewals for cabling and fire‑protection inspections.
The DeKalb County Operations Committee approved a package of procurement and contract items during its meeting, covering software licensing, cooperative agreements, renewals and contract extensions across Information Technology, Facilities Management, Public Works and Fleet.
Key approvals and amounts
- Agenda item 11‑32: Increase to Microsoft software licensing contract (SHI International) — substitute amount $6,201,630.12; item approved by voice vote.
- Agenda item 10‑07: Second renewal for low‑voltage data/voice/multimedia cabling (RB Communications Inc.) — amount not to exceed $400,000; approved.
- Agenda item 10‑42: Cooperative agreement for IP address management (EfficientIP via SYNNEX / MGT Impact Solutions) — amount not to exceed $392,979.60; approved. Committee members asked whether the vendor’s audit trail extends beyond ~60 days; staff said the current configuration retains about 60 days and they will investigate options to extend the retention if budget allows.
- Agenda item 11‑25: Cooperative agreement for Kronos timekeeping renewal — amount not to exceed $184,082.17 (one year); approved. Staff said the cooperative will be recorded and, if a multi‑year approach is preferable, staff will return with a substitute.
- Agenda item 11‑39: Change order to CityWorks public asset management contract (Wolper Inc.) for upgrade and maintenance — amount not to exceed $310,000; approved.
- Agenda item 12‑16: Parking deck renovation contract term increase (Restacon Corporation) — time extension through 12/31/2025 to allow final handrail installation; approved.
- Agenda item 11‑60: Three‑year license for a developer/data query tool (“TOW”) — amount not to exceed $140,876.75; approved.
- Agenda item 11‑86: Renewal for inspection/testing of water‑based fire protection systems (All Star Fire LLC) — amount not to exceed $117,340; approved.
- Agenda item 11‑98: Juvenile Justice Center canopy contract change order/term increase (Brad Construction Company II LLC) for previously completed field modifications — amount not to exceed $20,274.58; committee approved the contract increase so the contractor can be paid. Staff said the juvenile court had budgeted sufficient funds but the change order required board approval to close out the contract.
- Agenda item 12‑97: Authorization to accept Georgia Power’s Electric Transportation Make‑Ready Program proposal to provide infrastructure for six dual EV charging station locations at the Malouf parking lot; committee approved acceptance of the customer proposal. Staff said Georgia Power will install the infrastructure and noted that separate costs and agreements would cover charging heads and maintenance.
- Agenda item 11‑58: Annual filters contract for Fleet Management (multiple vendors) to support a fleet of more than 3,600 vehicles — aggregated annual amount not to exceed $460,000; approved.
Routine votes: The committee also approved a number of other routine procurement items and ratifications (including a multi‑department general contractor services ratification and renewals). Where contract time extensions were requested without additional county contingency funding, staff said the money to pay contractors exists within the requesting departments’ project budgets and the board action provides the contractual authority to close out the work.
Provenance: Each item was presented by department staff and a recorded motion, second and voice vote followed; no roll‑call tallies were recorded in the committee transcript for these items.
