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City staff recommend two fleet pickups after low bids; no council vote recorded
Summary
City staff presented low-bid awards for two replacement pickup trucks — a half-ton Chevrolet for $42,792 and a 1-ton dually flatbed for $60,498 — and described the vehicle replacement and surplus processes. Council asked questions; no formal vote was recorded in the transcript.
Heather Kaplinski, the city’s fleet administrative coordinator, told the Sheridan City Council on Sept. 8 that staff recommends buying a 2026 Chevrolet Silverado half-ton pickup from Fremont Chevrolet GMC of Riverton for $42,792 as the low bidder for a utilities replacement vehicle.
Kaplinski said the truck was approved in the FY26 budget under the utilities replacement plan, the request for bids was advertised three times in August, and three bids were received. She said the truck will replace a 2005 Sierra with more than 106,000 miles and will be surplused after sale.
Kaplinski later presented a second replacement: a 1-ton dually flatbed pickup. She said the low bid of $60,498 came from Sheridan Motors GMC and that this 2026 replacement will replace a 2015 Silverado 3500 in the recycling fleet; the 2015 vehicle will be transferred to the landfill to serve as a fuel truck, and a 22-year-old GMC Sierra with more than 122,000 miles will be surplused.
Council members asked about why the city purchases four-wheel-drive trucks for vehicles that operate in town limits. Kaplinski said the fleet has standardized on 4WD because earlier two-wheel-drive trucks became stuck in some work locations. Councilors also asked how the city decides when to replace vehicles; Kaplinski said replacement decisions consider age, mileage, hours of use and repair costs and that the city is building a replacement fund based on expected service life to avoid funding shortfalls.
Kaplinski described the surplus process: staff typically surplus two to three vehicles a year using an auction house (she cited BigIron/IronPlanet), the auction inspector documents condition, and buyers coordinate pickup after sale.
No motion or final approval of either purchase appears in the study-session transcript; the items were presented for discussion and recommendation to council.
