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Brownsburg executive board approves Kramer owner‑rep contract, caps fee at $270,000
Summary
The Town of Brownsburg executive board approved an owner‑representative contract with Kramer and Associates capped at $270,000 and authorized Chief Alcorn to finalize negotiations; the agreement itemizes separate inspection fees of $85 per hour.
The Town of Brownsburg executive board on Sept. 16 approved an owner‑representative agreement with Kramer and Associates for construction oversight, capped at $270,000, and authorized Chief Alcorn to finalize negotiations subject to appropriation.
The board’s approval followed discussion of contract limits and line‑item inspection fees. The contract sets a maximum payable amount of $270,000 and includes a separate on‑site compliance inspection rate of $85 per hour. Board members asked staff to clarify how the inspection fees relate to the overall cap and whether site‑preparation and a potential headquarters would be treated separately from the stated construction cost estimate.
Why it matters: The owner‑representative role guides construction oversight and contract compliance for the town’s planned projects, including a station referenced in the meeting. The separate inspection fee and the cap dictate how much the town may pay without returning for further authorization.
Board discussion and oversight Scott (staff) confirmed he reviewed the draft language in the packet. The board chair asked whether the $270,000 cap required reapproval for any amount above that figure, and staff confirmed the amount could not be exceeded without prior authorization. The board discussed that the inspection fee is billed in addition to the contract services and will be called as needed during construction oversight.
Legal review and motion Town legal counsel confirmed review of the agreement and said the town is comfortable with the language as drafted. A board member moved to approve the Kramer contract; the motion was amended to explicitly authorize Chief Alcorn to finalize negotiations and was made subject to appropriation. The board voted in favor; no opposing votes were recorded.
What remains unclear Members and public commenters asked for clearer contract language tying the separate inspection fees to the overall scope and whether site prep or a new headquarters would be included in the construction cost estimate. Board members asked staff to add clarifying language to the motion if appropriate so the town would not face ambiguity later in implementation.
Next steps The contract was approved with the stated cap and the added authorization for Chief Alcorn to finalize negotiations, subject to appropriation. The board did not specify an effective date beyond the authorization; staff will proceed with final negotiation and implementation steps per the amended motion.
