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Chilton County Schools trustees approve personnel slate after debate over reimbursing volunteer instructor
Summary
Board approved personnel items a–n but one trustee said they would vote no over reimbursement to a long‑time volunteer instructor who sought payment to attend a certification conference.
Chilton County Schools trustees approved personnel items a through n at a board meeting but debated whether the district should reimburse a nonemployee volunteer who sought payment for a certification conference.
The board voted to approve the personnel slate after a motion and second. One trustee said on the record they would vote no. The discussion focused on a volunteer who has taught a career-technical class “for 10 years for free” and requested reimbursement for an expensive certification conference because the career-technical director told the volunteer to attend and bring back receipts.
Board member (unnamed) raised the issue during discussion, saying the item had not appeared as an attachment in the earlier work session packet and asking whether the district has a policy to reimburse nonemployees for professional development. The speaker said the board previously voted not to reimburse employees who failed to follow procedures.
A staff member said the volunteer could not access the district’s PowerSchool PD forms and that the career-technical director advised the volunteer to attend the conference to complete certification requirements. The staff member said the volunteer had completed other required courses at his own expense and that this was the only occasion on which reimbursement was requested.
The board chair (Miss Jackie) and other trustees discussed clarifying procedures so that nonemployee instructors cannot request reimbursement without prior approval. A staff member said the district would address the process at an upcoming administrators meeting and noted the volunteer role limits access to employee systems, such as PowerSchool PD.
The motion to approve personnel items a through n carried. One trustee said they would record a no vote. The roll call at the start of the meeting indicated some board members were absent; the transcript showed five trustees present at roll call and two not present.
The board did not specify an alternative or retroactive process for this individual beyond the staff comments that administrators would revisit procedures. No formal amendment or separate reimbursement motion appeared in the transcript.
