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Board discusses revisions to zoning Board of Adjustment rules of procedure; formal adoption deferred
Summary
Senior Assistant City Council Attorney Elliot Schafer presented proposed revisions to the Board of Adjustment rules of procedure, including reinstating an earlier start time, adding a 10 p.m. limit on beginning new agenda items unless extended by four members, and clarifying when the board may discuss a matter relative to making a motion.
Senior Assistant City Council Attorney Elliot Schafer presented redlined revisions to the Board of Adjustment rules of procedure, saying the packet contained both redlined and clean versions and that most changes reflected discussion from the prior meeting.
Schafer said the revisions reinstate an earlier meeting start time (reverting a prior change from 6:00 p.m. back to 5:30 p.m.), add a provision that no new agenda items should begin after 10:00 p.m. unless a motion to extend is approved by four board members, and clarify that after a hearing the board may discuss the matter before making a motion or may make a motion and then debate the rationale based on the record. Schafer also said language referencing specific Land Development Code sections had been removed at Council member Frey’s request.
Board members discussed the practical effect of the 10:00 p.m. limit and the quorum required to extend meetings. One member said the change gives the board an option to extend past 10:00 p.m. when necessary to hear late cases; another said the number of cases on an agenda should be managed to avoid long nights. Board members agreed the revisions addressed previous concerns and that the rules would be brought back for formal adoption at the next meeting.
During the item the board lost quorum; Schafer and staff continued to solicit informal comments from the three members present but the board did not take a formal vote on the rules during this meeting. Staff indicated the revised rules would return to the board for formal adoption at the next scheduled meeting.
