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Board approves facilities and grounds program evaluation; officials flag aging HVAC and $10 million in roof needs
Summary
Dr. Bowman presented a facilities and grounds program evaluation highlighting preventive maintenance, staffing, 2,600 completed work orders last year and an estimated $10 million in roof replacement needs; the board approved the evaluation 7-2-0.
Dr. Bowman presented the facilities and grounds program evaluation to the EXCELSIOR SPRINGS 40 Board of Education and asked trustees to approve the document. The board voted to approve the evaluation, with a recorded outcome of 7-2-0.
Why it matters: Dr. Bowman said preventive maintenance and timely repairs are intended to keep buildings safe and functional, prolong equipment life and reduce emergency repairs. The evaluation sets priorities for a multi-year maintenance plan and identifies major capital pressure points, including roofs and aging HVAC systems.
Key findings and recommendations: Dr. Bowman said maintenance and custodial teams completed about 2,600 work orders in the previous year (excluding immediate emergency responses). He described district maintenance staffing as roughly nine in maintenance and about 31 in custodial, noted notable turnover among custodial staff, and outlined seasonal checklist goals (heating/cooling in September, plumbing in October, lighting in November, roofing in December).
Dr. Bowman told the board the district has about $10 million in roofs that will eventually require replacement and that a middle-school HVAC replacement could cost roughly $5 million in today’s dollars and could rise to about $7 million in three years. He said the district is exploring options including potential grant or reimbursement programs with vendors (Dr. Bowman cited a Schneider Electric program that might reimburse 40–50 percent).
The evaluation recommends continuing preventive maintenance, completing roof audits to inform five- to ten-year replacement planning, enhanced staff training on HVAC monitoring systems, and creation of a preliminary facilities maintenance plan to move from reactive to proactive spending.
Board action: Trustee Jill moved approval; Trustee Brett seconded. The motion passed, recorded in the meeting as “Passes 7 2 0.”
