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Council auditor flags $600,000 payment outside contract terms in residential waste-hauler audit; commissioners seek follow-up
Summary
The council auditor presented a residential waste-hauler audit that flagged inconsistent liquidated-damage calculations, invoices outside contract scope and a $600,000 November 2022 payment that auditors say appears to fall outside the contract’s billing provisions.
The council auditor’s office presented an audit of residential waste-hauler contract payments that reviewed invoices from Jan. 1, 2021, through Dec. 31, 2022. The audit examined 76 invoices totaling about $76.4 million and found the amounts paid were generally supported but that significant procedural and control weaknesses jeopardize payment accuracy and transparency.
Key audit findings included inconsistent calculation and discretionary application of liquidated damages, inclusion of invoice items outside contract scope, numerous timeliness issues in payments, and errors in invoice processing. The audit found two haulers exceeded an annual fuel cap that resulted in an overpayment of roughly $350,000, and it documented other payment-processing weaknesses, including missing standard…
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