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Mayors set special Sept. 24 meeting to rework recycling plan and SOP after procurement delays
Summary
Mayor’s Council scheduled a special meeting for Sept. 24 to review the recycling revolving fund operations plan and to work through a proposed update to the council’s bylaws and standard operating procedures after procurement delays, an abandoned-vehicle bid protest and vendor payment backlogs were reported.
The Mayor’s Council of Guam set a special meeting for 10 a.m. on Sept. 24 to review the recycling revolving fund operations and expenditure plan and to begin line‑by‑line revisions of the council’s bylaws and standard operating procedures (SOP).
President Mayor Jesse Alec announced the date after extended council discussion on Sept. 4 about delays in procurement, a protested abandoned-vehicle contract and outstanding vendor payments tied to recycling and disposal programs. The executive director reported procurement status updates and that the abandoned-vehicle procurement is currently protested to the Office of Public Accountability and awaiting a hearing.
The council’s executive director reported that the council had received 197 procurement request forms as of Aug. 25 and had processed or ordered roughly 30 of them in the previous week and a half. She said the white-goods and electronics bid was re-advertised on Aug. 4 with a submittal date of Sept. 10, the tire disposal bid will be advertised Sept. 9, and green-waste procurement remains at market-research phase.
On the recycling revolving fund, mayors raised concerns about timing and implementation. The council discussed that $1.5 million was appropriated for fiscal-year 2025 (and an additional $1.5 million for FY 2026 appears in the proposed budget language), but that the council cannot obligate or expend funds until the operations plan is approved and procurement phases are completed. The executive director said some funding lapses and carry-over language depend on final gubernatorial action and standard appropriation rules. "So the monies are obligated as far as the funding's concerned because we can't put bids out unless the funding is certified," the executive director said.
Several mayors said residents expect immediate action for abandoned vehicles, green waste and white goods. The council discussed the legal requirement that vendors disposing of abandoned vehicles be certified and permitted; the executive director cautioned that vendors without EPA certification cannot be paid with council purchase orders. A private resident identified in the record as Robert Sargi told the council he is removing only burned vehicles.
Council members noted outstanding vendor invoices and requested the administrative office process pending invoices to clear backlogs. Executive staff said they will provide last year’s recycling operations plan and the current draft SOP to members ahead of the Sept. 24 meeting to allow time for review.
President Alec said the Sept. 24 special meeting would be limited to the recycling revolving fund operations and the SOP/bylaws review. Mayors who requested a work session were asked to submit written comments in advance so staff could collate suggested edits for the meeting.
Votes at a glance: The council approved the Aug. minutes (motion approved subject to corrections) and the treasurer’s report during the Sept. 4 meeting; both motions carried by voice vote (aye) with no roll-call tallies recorded.
Ending: The council scheduled the Sept. 24 special meeting at 10 a.m. to resolve recycling operations and finalize SOP recommendations. The administrative office will distribute the previous year’s recycling plan and the SOP draft to all mayors for review prior to the meeting.
