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Collierville approves $41,231 budget amendment to preserve police in‑car video evidence
Summary
The Board of Mayor and Aldermen on Sept. 8 approved a FY2026 general fund amendment to appropriate $41,231 of building-privilege tax for a purchase of Motorola Solutions Evidence Library 5 and five years of maintenance, officials said the upgrade is necessary to avoid loss of archived police video.
The Collierville Board of Mayor and Aldermen on Sept. 8 voted unanimously to amend the town’s fiscal year 2026 general fund to appropriate $41,231 of building-privilege tax to cover a software upgrade for the police department’s in‑car camera evidence library.
JP Spas, the town’s budget officer, told the board that Resolution 2025-41 requests the appropriation “to cover the cost of a software software upgrade for the in car camera video, evidence library.” Inspector Chris Rossi then described technical risks that prompted the request.
Inspector Rossi said the department has been using Motorola Solutions’ Evidence Library 4 (WatchGuard) to store footage recorded by police vehicles, and that Motorola discontinued support for that version in 2023. “If you don't upgrade to the new software, which is Evidence Library 5, that you could lose critical videos and evidence that are on the server, and it could crash and be unrecoverable,” Rossi said. He told the board the proposed purchase — Motorola Solutions Evidence Library 5 with extended maintenance and warranties for five years — would preserve recordings and “mitigate risk to the town.”
Rossi said the department is gradually transitioning new vehicles to Axon in‑car systems, but that the Motorola upgrade and five years of maintenance would bridge operations until that transition is complete. Staff identified the Sourcewell cooperative purchasing vehicle (mobile video +1 01233, MOT contract number 36874) as the procurement path; the contract total presented to the board was $41,230.03.
The board’s vote was recorded as unanimous. Aldermen Marshall, Robbins and Hall and Mayor Frasier voted “yes” on both the budget amendment and the equipment purchase.
The resolution and purchase were presented as a short request; Spas described the amendment as “short and sweet today.” Inspector Rossi said staff would rely on the five‑year maintenance period while phasing in the department’s new system.
No public comment or amendments to the motions were offered at the meeting. Staff did not give a specific firm date for migration to Axon or provide a breakdown of the maintenance costs inside the $41,230.03 total at the meeting.
