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Carson City staff describe pilot of closed‑circuit Madison AI tool to search city documents
Summary
During board comments staff described an internal pilot with Madison AI that would let city staff query documents and agendas uploaded by the city; staff said the tool will not access the public internet and will not be available to the public.
Carson City staff told the authority they are in early stages of implementing a closed‑circuit artificial intelligence tool, supplied by Madison AI, to search and summarize city documents and meeting records that the city uploads to the system.
A board member said Stephanie Hicks is leading the effort and that the tool is intended for internal staff use only, not for public access. Staff described the system as operating only on documents the city has provided; it will not crawl or extrapolate from the wider internet, and it will not generate content based on sources outside the uploaded city record.
Staff and board members said the tool has been piloted by Washoe County and that a Washoe County commissioner involved in that pilot recommended it. Examples discussed at the meeting included searching by parcel number to pull up prior board actions and asking budget‑related queries such as how much the city spent on turf at Centennial Park over the last 10 years. Staff emphasized that the tool returns results from city documents, not from open‑web sources.
The discussion generated informational comments but produced no formal votes or policy decisions at the meeting. Staff did not present a public rollout date or formal governance policy for the tool during the discussion.
