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Council approves $30,000 amendment for on-call civil engineering work, asks for a consultant review before further amendments
Summary
City council approved Amendment No. 2 to Individual Project Order (IPO) No. 30 with Kimberly Horne & Associates for on-call civil engineering services not to exceed $30,000, while directing staff to review consultant contracts across the budget before approving further amendments.
The City of Josephine on Sept. 8 approved Amendment No. 2 to Individual Project Order (IPO) No. 30 — an on-call civil engineering services agreement with Kimberly Horne & Associates — in an amount not to exceed $30,000 for work covering August and September.
Kimberly Horne summarized work performed under the on-call agreement in recent months: council and planning meeting attendance, GIS and interactive map updates, multiple subdivision utility and record-drawings uploads (including Meadow Ridge, Waverly Estates Phase 2 and Magnolia phases 1–9), coordination on pump-station recommendations, and design-phase tasks tied to Greenville Avenue reconstruction and several commercial reviews.
Councilmember discussion focused on the pace of developer-driven submittals, the volume of GIS-related work and the need for better contractor-cost transparency. One council member asked whether past and ongoing engineering invoices are being passed through to developers; staff said project-specific fees are billed back to the associated developer in many cases and estimated 30–40% of billed engineering work is passed through.
Before approving the amendment, one council member moved — and the council approved — an amendment to the motion that delayed any further amendments (referred to as “Amendment 3” in discussion) until staff completed a planned 90-day review of consultants, contractors and professional services as directed earlier in recent council minutes. Kimberly Horne said the $30,000 amendment covers work already performed in August and near-term work for September and that the original on-call authority ($50,000 yearly) will restart in the next fiscal year.
Vote and next steps: The motion to approve Amendment No. 2 (with the condition that staff pause any further amendments pending the consultant-review process) carried. Council asked staff to return with the consultant-review materials and clarified that pass-through billings for specific developer projects will be accounted for separately.
