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District audit planning underway; Baker Tilly fieldwork set and Tyler Tech reporting being refined
Summary
Keystone Central’s finance staff said external auditors from Baker Tilly will begin field work in mid‑September and staff are transitioning reporting to Tyler Tech while refining graphs and formats for board use.
Keystone Central School District finance staff briefed the committee on the audit timeline with Baker Tilly and on the district’s transition to Tyler Tech financial reporting, outlining fieldwork dates and examples of sample reports staff are testing for board review.
Staff said Baker Tilly’s audit planning book has been shared with the board and that auditors will begin fieldwork the week of Sept. 15; the auditors plan to be on site Sept. 16 and 18 to work directly with payroll and other departments. Staff described the current stage as document collection and validation: auditors will review cash balances, revenues, expenses and federal grant files (the presenter specifically mentioned Title and PCCD grants) and verify records via the audit firm’s portal (named in the meeting as “Shurrilink”). The presenter said the district’s goal is to complete the audit by November or December rather than late January as in the prior year.
On reporting, staff said they are implementing Tyler Tech and showed sample visual reports for the board to consider. Examples presented included a simple pie chart showing budget versus year‑to‑date revenue (staff cited a budget figure of $89,000,000 and year‑to‑date revenue shown as 5.3 [units implied as millions in context of the budget]), and bar/line charts comparing monthly actuals to a flat monthly projection derived from the annual budget. Staff cautioned that expense displays can be misleading early in the fiscal year because encumbrances (for example, payroll encumbered for the year) can make expenditures look partially spent when they are budgeted but not yet posted. Staff said the district will refine the expense views, group line items by function or campus as requested, and consider simpler formats so that the board can readily understand results.
Staff noted longer, detailed reports exist (expense report ~48 pages) and suggested presenting condensed, user‑friendly views; a committee member suggested the standard of comprehension should be that an eighth‑grade student could understand the reports. Staff invited board feedback on preferred report types and said they will continue to test and adjust Tyler Tech outputs.
No formal audit findings were presented during the committee meeting; the update focused on schedule, scope and user interface refinement for financial reporting.
