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Council authorizes staff to pursue alternate procurement to complete Westfield Park; pickleball courts and phased work priority
Summary
Toquerville staff received direction to pursue a nonstandard procurement approach to finish Westfield Park within budget constraints; council favorably discussed phasing, contractor selection and completing concrete and courts while using city crews and volunteers for landscaping and finishing work.
The Toquerville City Council gave staff permission to pursue an alternate procurement approach to complete Westfield Park, with an emphasis on phasing the work and combining contractor scope with city crews and volunteer labor.
Staff said obtaining fully engineered, bid‑ready drawings would add tens of thousands of dollars to the project schedule and cost; to avoid consuming scarce park impact fees, they proposed a procurement path that identifies a single qualified contractor, negotiates a scope and returns a contract to council for approval. The plan would prioritize concrete work (pickleball courts and pavilion pads), parking and key site infrastructure; the city’s public‑works crews would perform irrigation piping and other work where feasible, and volunteer events could be used for final landscaping.
Council members and staff discussed details for pickleball courts — post‑tension concrete, surfacing, fencing and lighting — and cautioned that court construction requires experienced subcontractors and engineered slab design to avoid future failures. Staff said one vendor on state contract had already been used for pavilion structures and those parts of the order are in process. The council instructed staff to seek more comparable, apples‑to‑apples contractor takeoffs for the remaining scope and to return with a recommended contractor and contract language that protects the city.
Why it matters: The park has strong public support and includes amenities (pavilions, pickleball courts, parking) that residents prioritized; however costs are higher than earlier informal estimates and the city has limited discretionary funding. The council and staff favored a phased delivery that maximizes value, reduces procurement lead time and uses a mix of contractor work, city staff labor and volunteer effort.
Next steps: Staff will refine scope, request comparable contractor takeoffs on the same basis of design, negotiate a recommended contract under the city’s alternate procurement policy and present a contract for council approval. The council approved pursuing that path.
