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School board approves resolution to form ad hoc facility master‑plan committee; consultant work to follow
Summary
The Clear Creek Amana Community School District board approved a resolution creating an ad hoc committee to guide a facility master‑plan process and discussed hiring consultant John Spear with a consultant fee proposal to be brought to the board for contract approval.
The Clear Creek Amana Community School District Board approved a resolution creating an ad hoc committee to oversee development of a facility master plan and discussed next steps to contract an outside consultant to facilitate the process.
Board members voted to create the ad hoc committee after a short motion and verbal assent; the motion passed by voice vote. The committee is intended to solicit community input, review facility needs and produce recommendations for the full board to consider. Board members emphasized the committee’s advisory role: the ad hoc committee will gather feedback and return recommendations to the board, while the board retains decision authority.
Consultant John Spear, who previously met with district staff and board leadership, was discussed as the facilitator for the committee. Staff said Spear has reviewed the district’s prior 2019/2020 facilities work and would consolidate that material with new outreach. The board discussed a proposed consultant fee that staff described as $12,000 (split over two payments) for an estimated 70 hours of work; staff said that figure reflects a substantial discount from a typical fee staff said would be about $24,000. Board members were told the agreement and final contract language would be returned for approval at a future board meeting before signing.
A tentative timeline was discussed: the ad hoc committee would begin meetings in mid‑September (the first committee meeting was set for Sept. 17 in the district materials shown to the board) with a district tour and subsequent public engagement sessions. Staff said the committee would solicit input on grade‑configuration options, facility needs, and potential attendance or boundary considerations, then bring recommendations back to the board for action. Board members said consultation with city officials and other stakeholders may be scheduled as needed during the outreach phase.
Board members and staff discussed the benefits of an outside, neutral facilitator and noted Spear does not live inside the district, which staff said could help minimize local bias in community conversations. Staff also explained they would coordinate with demographic and enrollment partners (the district has an existing three‑year agreement with a demographer) and that Spear would funnel prior consultant outputs into a cohesive community process.
No final consultant contract was signed at the meeting. Staff said the contract would come back to the board with final language for approval; if approved, the district would proceed with the consultant‑facilitated committee schedule.
