Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Travel And Mileage topic
No spam. Unsubscribe anytime.
Clark County sets travel, mileage and expense-classification rules for contracts
Summary
County staff said mileage follows the IRS rate (70¢ per mile at time of training) and OFM per diem/lodging rules for non-local travel; they also clarified when travel is reimbursable and how to classify staff costs as facility or operations.
Clark County presenters summarized travel and mileage documentation rules, directing agencies to follow the State of Washington Office of Financial Management (OFM) travel regulations for per diems and non-local travel approvals. The presenters said local travel within a 50-mile radius requires a mileage log with dates, location, miles, mileage rate, program, purpose and manager approval; they cited the current IRS mileage reimbursement at 70¢ per mile.
Non-local travel and training must be preapproved by county staff and itemized receipts are required for travel costs above $50. Lodging is reimbursed based on OFM per diem rates; any lodging costs exceeding allowable per diem (taxes/fees) would be the agency's responsibility. Presenters said trainings require an agenda or certificate of completion as backup.
The training also clarified how to classify staff costs: case-manager time and mileage tied to client work are operational expenses; staff-time and mileage tied to facility maintenance or security are facility-support expenses. Presenters said if staff primarily assigned to a facility perform facility work, their costs are facility expenses; county staff suggested agencies maintain logs and use HMIS numbers for client-related travel where required.
