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Iredell County IT outlines electronic records policy; commissioners raise veteran-records and storage concerns
Summary
Information Technology staff told commissioners the proposed electronic records and imaging policy would allow digitized documents to serve as official records and enable destruction of paper copies per state retention rules; commissioners sought assurances about long-term preservation of certain veteran documents and backups.
Iredell County Information Technology staff presented a proposed electronic records retention and imaging policy to the Board of Commissioners on Sept. 2 and said the board’s approval would allow digitized copies to become the official record and permit destruction of many paper files once state retention schedules are applied.
"It would allow us once we digitize paper copies of documents, the digitized copies become official record, and we can destroy the paper copies instead of storing them in filing cabinets," IT staff member Joey Hellsauzer told the board. He said the draft had been pre-audited and preapproved by the Department of Cultural Resources (DCR) and…
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