Board adopts student fundraising list and moves to clarify PTSO/booster forms after auditor review

The Douglas Unified School District Governing Board approved a comprehensive list of allowable student fundraising activities for the 2025-26 fiscal year and discussed administrative and audit procedures for such activities.

What was approved: Staff presented a categorized list of routine fundraising activities (food sales, movie nights, merchandise sales, etc.) and a catch-all line for "other various student fundraising activities" so the district can review novel requests. The board approved the list by motion and roll-call vote.

Auditors' recommendations and reporting requirements: Staff said the district's auditors recommended the district separate PTSO and booster-club fundraising request forms to reduce confusion; the administration prepared two exhibits (a PTSO fundraising request form and a booster fundraising request form) for information. Staff detailed the documentation required for fundraisers: approval forms, club minutes documenting the decision, and, for registered PTSOs, monthly bank statements required for audit purposes. Staff also reminded the board that nutrition-law limits restrict certain food sales within 30 minutes before or after the school day.

Board concerns and next steps: Board members asked whether the list and forms would be distributed to boosters, PTSOs and sponsors; staff said yes and committed to sharing the documents. Staff said business office staff and the student-activities coordinator will continue to vet all fundraising requests to ensure they comply with policy and audit standards.

Why it matters: Clear rules and consistent documentation reduce audit risk and ensure student safety and compliance with state nutrition law for school fundraisers.