Clinton council approves sewer, water grants; OKs accessory apartment, software contract and street actions

The Clinton City Council at its meeting approved a series of routine and project-specific measures, including a special-use permit to add an accessory apartment, two infrastructure grants for sewer and water system monitoring, housekeeping budget amendments, a software contract for the city—s financial system and formal acceptance of a section of Shamrock Drive as a city street.

The council voted to approve a special-use request from Coastal Renovations LLC to construct a single attached accessory apartment at 300 Millbrook Avenue, a 0.79-acre property owned by Jamie and Ashley Smith. Planning staff told council the parcel is zoned R-15 and that the application must meet the special-use standards in Section 11.4 of the Clinton Land Development Ordinance; staff said the property meets the ordinance requirements and that adjoining owners were notified. The council moved, seconded and voted to approve the special-use permit after finding the proposal met the ordinance—s standards.

Council also adopted a resolution to accept a $150,000 sewer grant to fund an asset inventory and monitoring system to identify highest inflow and infiltration points in the sewer system. Later the council approved an additional grant to survey the water system, described by staff as intended to identify pressure zones and critical water lines; staff described the second award as the same scale as the first.

Other actions approved included: charging off dormant unpaid utility accounts (city staff said charging off the accounts does not end collection efforts and that eligible debts will be submitted to the state debt setoff program for collection); routine housekeeping budget amendments that roll forward prior-year purchase orders and appropriate additional funds for a theater renovation project (project No. 81); awarding a software contract under a Sourcewell purchasing contract to Tyler Technologies for an ERP product aimed at smaller municipalities and utilities; formal acceptance of Shamrock Drive between the Pierce Street extension and Sunset as a city street; and a simple painted crosswalk and signage request near Emmanuel Baptist Church.

Council also approved street closures requested by the Main Street Promotion Committee for Halloween on the Square (streets and times were presented by the committee), a schedule of city holidays for 2026 (with Juneteenth noted as floating), suspension of rules for spring/fall cleanup events, and rescheduling the November council meeting from Nov. 8 to Nov. 5 because the usual room is in use.

Where motions were taken the meeting record shows affirmative votes by council voice vote and the items were passed as presented; the transcript records no roll-call tallies for these measures.

Several items were described in staff presentations: the accessory-apartment parcel was described as 0.79 acres and bordered by R-15 zoning; staff said the sewer grant is $150,000 and will fund monitoring to locate inflow/infiltration, and the water grant will likewise be used to survey pressure zones and critical lines. For the software award staff said the city currently uses software installed in 2015 and sought an updated financial system to meet current needs.

No controversial debate on these agenda items is recorded in the public transcript; vote outcomes were announced by voice vote.

Votes at a glance - Special-use permit, Coastal Renovations LLC — construct single attached accessory apartment at 300 Millbrook Ave (property owners Jamie and Ashley Smith). Outcome: approved. Motion and second recorded; council found the proposal met Clinton Land Development Ordinance special-use standards (Section 11.4). - Resolution to accept $150,000 sewer grant (asset inventory/monitoring). Outcome: approved. - Resolution to accept water system grant (amount described by staff as similar to sewer grant). Outcome: approved. - Charge off dormant unpaid utility accounts (annual). Outcome: approved; staff noted accounts submitted to state debt setoff program for collection when eligible. - Budget amendments (general fund, water/sewer fund, downtown district fund; theater project No. 81 appropriations). Outcome: approved. - Software contract award to Tyler Technologies (ERP Pro) via Sourcewell purchasing contract; authorization for city manager to execute. Outcome: approved. - Acceptance of Shamrock Drive (between Pierce extension and Sunset) as city street. Outcome: approved. - Crosswalk and signage near Emmanuel Baptist Church. Outcome: approved. - Street closures for Halloween on the Square (Main Street, Lisbon, Vance and West End parking lot). Outcome: approved. - Reschedule Nov. 8 council meeting to Nov. 5. Outcome: approved. - Holiday schedule for 2026 (Juneteenth listed as floating). Outcome: approved.

Ending note: Staff and council framed most items as routine or as planned capital work; no roll-call tallies were recorded in the meeting transcript for these votes.