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Committee to review policy manual, circulate AI acceptable-use AD and modernize HR language
Summary
Members agreed to review outdated policies in tranches, requested circulation of an Administrative Directive on AI acceptable use and tasked Sharon to lead updating human-resources language to reflect contemporary practice.
Policy committee members also discussed a broader review of the district policy manual and other policy topics, including an Administrative Directive (AD) that embeds guidance on artificial intelligence and updates to human-resources language.
Committee members said many policies contain outdated language and examples, some last amended decades ago. "It's kind of interesting to go through our policy manual and say, oh my god. That was 1987," one committee member said, noting the need to update tone and remove paternalistic phrasing.
Staff indicated there is an AI-related Administrative Directive embedded in acceptable-use materials and that it was circulated over the summer. "We do have an AI. It's embedded in the an AD on acceptable use. I'd be happy to circulate," a staff member said. Committee members asked staff to recirculate that AD to committee members for review.
On human-resources policies, members asked for updates to make language less paternalistic and more reflective of current practices; the committee agreed Sharon would take a lead on bringing groups of policies to committee in tranches for update.
The committee discussed process preferences for drafting policy changes: some members prefer starting with objectives, others with proposed language. Members agreed to solicit objectives and suggestions from committee members and to route draft language and objectives to staff for preparation prior to future meetings.
Ending
Staff will recirculate the acceptable-use AD that contains AI guidance, and Sharon will lead a phased review of human-resources and other outdated policies to present policy updates to the committee in tranches.
