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Talawanda City treasurer, superintendent outline anticipated federal grants and reimbursement process
Summary
Treasurer and superintendent told the board the district has been substantially approved for several federal education grants — Title I, II‑A, Title III, IDEA Part B and early childhood special education — and described the reimbursement process and timing uncertainty.
At the Talawanda City School District special session on Aug. 27, 2025, treasurer Shauna reported that the district was allotted federal funds for Title I, Title II‑A, Title III, IDEA Part B and early childhood special education through the Ohio Department of Education’s CCIP process and that additional carryover funds could be distributed to districts later in the year.
Treasurer Shauna said the district must spend money first and then submit monthly reimbursement claims. “We do a reimbursement process, so we have to spend the money first and then we do what is called PCRs every month to upload what we have spent and then they, basically reimburse us for those prior months’ funds,” Shauna said.
Superintendent Dr. Thoreau and the treasurer told the board that the state had been working through a software transition, which delayed applications and approvals; the state subsequently backdated substantial approval dates to July 1 in many cases. The superintendent said the district has been told it will receive approximately $1,200,000 in federal funds, but final adjustments may occur after districts complete fiscal‑year 2025 expenditure reports to the state.
Board members asked when funds typically arrive and whether delays could affect staffing and purchases. Administrators said most grant funds are used for staffing and fringe benefits, and the first payroll charged to those grants in the new school year would be the Sept. 15 payroll. Officials also noted that nonpublic schools may opt in for some funds if they have qualifying students and that the district is responsible for oversight and documentation of those expenditures.
No dollar breakdown by grant was provided during the meeting; administrators said final figures will be clearer in November or December after state reconciliations.
