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Town staff recommend rejecting low bidder, awarding $7.5 million Mazeppa water and sewer contract to experienced firm
Summary
Town engineering staff recommended rejecting the apparent low bidder and awarding the Mazeppa Water and Sewer Improvements Project to State Utility Contractors Inc. for up to $7,507,071, citing contractor experience and completed railroad permitting.
Allison Craft of the town’s engineering staff presented the Mazeppa Water and Sewer Improvements Project and recommended the board reject the apparent low bid from Timberline Construction Group LLC as nonresponsive and award the construction contract to State Utility Contractors Inc. in an amount not to exceed $7,507,071.
Craft said the project will extend water line capacity from the intersection of Statesville Avenue/Connector in Mazeppa to the town’s elevated storage tank to improve supply to the industrial park, and it includes sewer collection alignment work intended to relieve capacity constraints in the Reeds Creek drainage basin and better route flows to the Yadkin Basin over time. The project required easement acquisition and involved railroad permitting; Craft said Norfolk Southern permitting to bore under the railroad has been completed.
Craft told commissioners the apparent low bidder, Timberline Construction Group, lacked relevant project experience for the town’s requirements and was recommended as nonresponsive. State Utility Contractors Inc. is one of the town’s emergency on‑call contractors and has completed plant and line work for the town previously; staff said the town is comfortable with the firm’s experience. Craft also described contract terms and associated budget amendments needed to fund construction.
Commissioners asked about contractor work windows and business access on Penske Way; Craft said the contract contains required access hours and seasonal windows to align with traffic and operational needs. Commissioners and staff also discussed related future pump‑station work (a separate Barley Park pump station project) that will tie into the broader sewer system improvements.
Ending
Staff asked for board approval of the bid rejection and the contract award and for the associated budget ordinance to be adopted; no formal vote on the award was recorded in the public presentation portion of the meeting transcript.
