Committee awards five‑year employee assistance contract to Keystone Peer Review; short extension approved
Get AI-powered insights, summaries, and transcripts
Sign Up Free
Summary
The IRPS Committee recommended award of a five‑year employee assistance program (EAP) contract to Keystone Peer Review Organization LLC (RFP 2025020) not to exceed $725,000, and approved a three‑month change order extending the current contract (contract 1239452) through Nov. 30, 2025 for $28,500.
The IRPS Committee recommended awarding RFP 2025020, the employee assistance program (EAP) contract, to Keystone Peer Review Organization LLC as the highest‑scoring responsive proposer. The recommended five‑year award is not to exceed $725,000 for confidential counseling and related services for county employees.
Human Resources staff explained the EAP provides up to six confidential counseling sessions per issue, plus legal and financial assistance, with counseling performed by licensed professionals. The department reported an average utilization of about 10% of employees and roughly 49 cases per month. The presenter said Keystone was the incumbent vendor and that three other proposals were classified nonresponsive.
Commissioners asked for utilization context. Staff said national EAP utilization averages about 6% and attributed DeKalb’s higher rate to active promotion, onboarding orientation and regular marketing. The presenter noted the per‑employee rate used to price the contract is $1.63 and the county’s active employee count used in the calculation is approximately 6,600 employees.
The committee also approved a three‑month change order (contract number 1239452) to extend the incumbent contract through Nov. 30, 2025 and to ratify a previously provided term increase; the requested amount for that extension was $28,500. Staff said the extension will allow time to execute the new five‑year contract before the current term ends.
Votes at a glance
- Item 2025‑12227: Motion to approve the committee minutes (agenda item 2025‑12227) — carried by voice vote (all in favor). - Item 2025‑1068: Motion to approve award for RFP 2025020 to Keystone Peer Review Organization LLC (amount not to exceed $725,000) — motion carried by voice vote. - Item 2025‑1201: Motion to approve change order No. 3 to contract No. 1239452 to extend term and add $28,500 through Nov. 30, 2025 — motion carried by voice vote.
Ending: Staff will proceed with contracting steps; committee approved recommendation to the full board and the short‑term extension to ensure continuity of EAP services.