Operations Committee defers two IT contract changes for audit and usage review
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Summary
Two change orders—to increase cooperative contract funding for CDW Government (hardware/peripherals) and SHI International (Microsoft licenses and support)—were deferred for two weeks pending audit. Commissioners asked IT to supply license‑usage data and to confirm that departments only receive needed licenses.
The DeKalb County Operations Committee considered two change orders from the Department of Innovation and Technology and voted to defer both items for two weeks pending audit.
Change order number 13 (contract 1070267) would increase funds and extend the term through May 31, 2028, for purchases from CDW Government, LLC (networking, telecom, computer peripherals, uninterruptible power supplies and other IT hardware) with a requested not‑to‑exceed amount of $7,000,000. Change order number 1 (contract 1343032 / state contract SPD‑60003) would increase funds for SHI International Corporation for Microsoft software licenses and support, with a requested not‑to‑exceed amount of $6,229,630.12.
Commissioner Terry pressed IT staff on license stewardship and asked for a report showing how many licensed seats are actually used, noting the county has spent more than $3,000,000 on licenses and the committee should confirm efficient use. IT staff said licenses are allocated strategically by department and that not every employee receives a license (for example, field sanitation crews). IT staff agreed to look into whether a user‑utilization report or similar analysis is available and to provide that information to the committee.
Commissioner Robert Patrick suggested deferring both items until audit staff completes its review; the committee voted to defer both items for two weeks, with the administration to return them with audit clearance and requested usage information.
The committee clarified that the $7,000,000 and $6,229,630.12 figures are not guarantees of spending—funds are increased to cover anticipated purchases, and the county pays for licenses and equipment as ordered over time.