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Board probes coaching stipends, ePAR process; administration outlines stipend schedule and review steps
Summary
Board members asked for clarity on how coaching stipends and out-of-season pay are determined. District staff said stipends follow a placement schedule set by HR and recommended by IBB/IBV, and that out-of-season stipends require a submitted plan and are funded through the district override.
Santa Cruz Valley Unified School District board members sought clarification Aug. 26 about who determines athletic coaching stipends and how out-of-season stipends are awarded. The board discussed a personnel listing (EPARS) and broader stipend policy during consideration of consent agenda item 14.
District staff told the board that stipend amounts come from a placement guide for academic and athletic stipends and that the board approves the schedule. A district speaker explained that HR performs placement under the approved schedule and that IBB/IBV reviews and recommends changes; the board must approve any actual schedule changes.
On out-of-season stipends, staff said coaches must submit a plan describing off-season work (such as open gyms, clinics or leagues) for review by athletics; approved out-of-season stipends are drawn from funds the district set aside, including monies from the district override. A board member noted the stipend is intended as partial compensation for additional time coaches spend supporting students outside the regular season. The administration said most out-of-season stipends for FY 25–26 have already been approved where appropriate.
Why it matters: coaching stipends affect personnel compensation and the district's ability to retain coaches. Board members said they want to ensure fairness and that additional work is not unpaid.
No formal change to the stipend schedule was voted at the Aug. 26 meeting; board members requested a copy of the stipend placement guide and additional information from HR for a future meeting.
