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Human Relations Commission subcommittee plans Randallstown signature event; commissioners ask for budget clarity
Summary
A subcommittee drafted an Oct. 17 Randallstown Community Center event but commissioners said they lack formal budget details and asked staff to confirm available funds, timelines, and the procurement process before publicizing or committing resources.
Commissioners reviewed progress on a subcommittee-planned "signature event" and pressed staff for clearer budget and procurement information before endorsing further promotional steps.
Subcommittee plans and schedule: commissioners said the subcommittee has drafted a run of show for an event planned for Oct. 17 at Randallstown Community Center, with a proposed all-day program from 10 a.m. to 3 p.m., panelists, performances and resource vendors. The subcommittee drafted a flyer and the county staff planned to circulate it through the Office of Community Engagement and other agencies to boost outreach.
Budget and process concerns: several commissioners said they have repeatedly requested a written budget and clarified whether unspent funds from a prior year rolled into the current allocation. One commissioner said the director of human resources had confirmed that some carryover funds exist but that exact amounts and spending deadlines were not provided to the commission. Commissioners noted past commissions often had annual allocations that had to be spent within a calendar year and asked staff to identify a clear point of contact in finance or HR to process purchases and vendor payments.
Operational details raised: commissioners asked whether the event would provide food or vendors, whether sound/PA services would be procured, and whether the timing (a weekday date) would limit attendance. Randallstown Community Center seating was described as roughly 300 in a large-room configuration; the subcommittee proposed vendor tables and outreach to county agencies, immigrant affairs and health services to broaden attendance. Several commissioners suggested postponing or condensing the event if budget, marketing or timing cannot be resolved.
Next steps: staff agreed to locate and share formal budget figures (allocated amount for the commission and any carryover), confirm procurement and purchase order procedures, and provide a named contact in finance or HR. Commissioners asked the subcommittee to withhold public promotion until budget and procurement pathways are clear.
