Klamath County commissioners approve fairgrounds maintenance shop bid, renew software license and OK several grants and contract amendments

Klamath County commissioners on July 22 approved a set of routine procurement, grant and contract items, including awarding a bid to build a new maintenance shop at the Klamath County Fairgrounds and renewing an enterprise software license used across county departments.

The actions were taken at a regularly scheduled Board of Commissioners business meeting that included commissioners Nichols and Minty; Commissioner de Groot was noted as outside the office and absent for the session.

The most substantive item was acceptance of the low responsive bid to build a prefabricated 2,400-square-foot maintenance shop at 3531 South Sixth Street at the Klamath County Fairgrounds and Event Center. Derek Rowley, who the record names in the motion as the county contact for contract negotiations, presented the procurement background and said the county received seven bids. The board recorded the winning bidder as Wickwire Contracting LLC at $333,080.25 and authorized contract negotiations.

Matthew Severns of the Klamath County IT Department described a separate item renewing the county's Smartsheet enterprise licensing. "We're using Smartsheet basically for customized workflows, dashboards within the counties, so we can kind of look at metrics and see how we're doing with various different departments," Severns said. The board authorized the IT manager to sign a one-year renewal through DocuSign; the fiscal impact is $8,250 from the technology maintenance budget.

The board also approved three Klamath County domestic well financial grant agreements, moved by the commission and recorded as a single action. The grantees listed in the meeting record were Laura Kantarowich, Brock Leje and Jimmy Aston; the total fiscal impact shown in the record was $105,400 from the commissioners' Miscellaneous Grant Fund.

On public health business, Jennifer Little, identified in the meeting as Public Health Director, described Amendment 1 to an existing contract between Healthy Klamath and Klamath County Public Health. Little said the arrangement is a pilot pass-through program to support tobacco-prevention work and that funding was extended to Dec. 31. The board approved Amendment 1 with a fiscal impact of $49,998 to subdepartment 4,049 and authorized the department head to sign.

Finally, staff presented a recommendation for renewal of a liquor license for Safeway. The record states the Oregon Liquor and Cannabis Commission (OLCC) verifies whether the business has met the necessary conditions; the county's action was recorded as a recommendation only. The fiscal impact to the county was recorded as $10 in revenue for each renewed license to the general fund.

Votes at a glance - Award contract: Accept Wickwire Contracting LLC bid ($333,080.25) to construct a 2,400 sq. ft. maintenance shop at the Klamath County Fairgrounds; motion approved (mover/second not specified in the record). - Smartsheet renewal: Approve one-year enterprise license renewal; fiscal impact $8,250 from technology maintenance; motion approved. - Domestic well grants: Approve financial grant agreements for Laura Kantarowich, Brock Leje and Jimmy Aston; total expenditure $105,400 from Commissioners' Miscellaneous Grant Fund; motion approved. - Healthy Klamath amendment: Approve Amendment 1 to agreement between Healthy Klamath and Klamath County Public Health; fiscal impact $49,998 to subdepartment 4,049; motion approved. - Liquor license recommendation: Record county recommendation to OLCC for Safeway license renewal; fiscal impact $10 per renewed license to the general fund; recorded for the record.

The meeting record shows motions and seconds for each item and that the chair signaled approval on the agenda items; individual roll-call tallies were not recorded in the transcript. Several items were described as routine and required no extended discussion. The board adjourned after the agenda items.