Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Wastewater topic
No spam. Unsubscribe anytime.
Rhinebeck approves $9,360 charge from contingency for wastewater plant UV electrical work
Summary
The Village Board approved charging $9,360 to the project's contingency allowance to cover extra conduit, wiring and a third panel required by the Glasgow UV disinfection unit; Delaware Engineering said the amount is the negotiated delta between two bid alternates.
The Village of Rhinebeck Board voted to use contingency funds to pay an additional $9,360 to the wastewater plant electrical contractor for work tied to the Glasgow ultraviolet disinfection unit.
Delaware Engineering representative Anthony Manfes described the change during the board meeting, saying the project was bid with two alternate disinfection systems. "When we put the project out to bid, we had 2 different disinfection units," Manfes said. He told the board that the Glasgow unit requires three power panels versus two for the other unit (Trojan), which increases conduit, wire and termination work. "They started out with $25,754…after negotiations, we brought it down to $9,360, which, we do recommend the village proceed with this," Manfes said.
The extra cost was charged to the contract contingency allowance rather than processed as a contract change order. Manfes noted the contract includes a $30,000 allowance, none of which had been used to date. A board motion to authorize the $9,360 charge to contingency carried on voice vote.
Why it matters: the additional electrical work is specific to the Glasgow UV equipment the village selected after bid alternates were returned. Approving the contingency charge keeps the project moving toward installation of disinfection equipment while keeping the underlying contract value intact.
Supporting details: Manfes said the Glasgow unit's electrical configuration (three power centers and one control panel) is the source of the delta and that the initial contractor proposal of $25,754 was negotiated to the $9,360 figure the board approved. He broke the negotiated amount into labor ($5,867) and material ($2,763) and described additional small fittings and brackets as part of the work. The board asked how much further contingency might be needed for the project; Manfes said he did not expect further electrical contingency requests but warned other scope items could emerge as operators request changes.
Project update: Manfes also gave a construction status update. He told the board many long‑lead items remain on site, including the UV units, and that submittals and purchase orders are in place; some pump deliveries were expected late in the year and could slip into the next. He described progress at the water plant (completed flocculation and settling tanks, foundation work, piping pressure testing) and rehabilitation work at the existing treatment building. Manfes said the new effluent flow meter has been installed, and that potassium permanganate dosing, safety upgrades and other instrumentation work were progressing.
Board discussion included questions over how the alternate selection was handled during award and whether contractors should have priced all electrical permutations in the original bid documents; Manfes explained vendor shop drawings and proprietary submittals are often provided only after award and purchase order issuance.
Ending: The board approved charging the negotiated $9,360 to the project's contingency allowance to cover the Glasgow UV unit's extra electrical scope, and Manfes reported ongoing construction activities and material arrivals at both the water and wastewater plants.
