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Kossuth County fair board asks supervisors to consider late funding after missed filing; staff offers interim options
Summary
A Fair Board representative told supervisors the board missed required filings for a prior year's grant or funding; county staff suggested filing a letter indicating the board's request now and providing documentation later and offered to place approval on next week's agenda with a possible budget amendment
Representatives of the Kossuth County Fair Board told supervisors they were seeking recourse after discovering the board had not filed required documents for prior-year funding; board members said the omission was due to a secretary-transition and volunteer turnover.
The Fair Board representative said, "It was brought to our awareness as a board here a couple weeks ago that the correct documents were not filed for the previous year's funding," and asked if the county could help the fair get funds that the group believes are owed.
County staff told the Fair Board that if they do not yet have all supporting documentation, they can submit a letter requesting the amount so the county has written notice of the request and then provide receipts and records later. The staff member said that practice lets the county record the request while awaiting documentation. The supervisor present offered that the board could approve payment now and amend the county budget later, noting budget amendments can be used to authorize expenditures that were not formally budgeted earlier.
Why it matters: the Fair Board said the filing lapse was an internal oversight tied to a volunteer secretary leaving for another job. The fair relies on those funds for operations and upcoming events; supervisors expressed willingness to help if documentation is produced and recommended the Fair Board use a committee approach to avoid single-person dependency.
Next steps: the county agreed to place the request on next week's agenda so supervisors can consider issuing payment from last fiscal year and, if necessary, approve a budget amendment later. Staff advised the Fair Board to call the auditor's office for guidance on deadlines and to submit a written request if documentation is not immediately available.
Provenance: public-comment transcript contains the Fair Board's account of missing filings and the staff's procedural guidance; supervisors discussed placing the item on next week's agenda for potential approval.
