Hayden City Council approves consent calendar, National Night Out support, prosecution and transit agreements, and declares surplus property

Hayden City Council on July 22 approved multiple routine and intergovernmental actions including the consent calendar, authorization for National Night Out as a city-sponsored event, a one-year intergovernmental agreement with the City of Post Falls for prosecution services for fiscal year 2026, the city's contribution to the Kootenai County CityLink public transportation agreement for FY26, and a resolution declaring selected city equipment surplus and authorizing public auction.

Why it matters: The bundle of approvals covers recurring municipal business (meeting minutes, financial reports), community events that carry city indemnity and insurance implications, public-safety legal services, and the city's transportation and equipment-management obligations. Taken together they reflect near-term budgetary commitments and routine governance decisions that shape service delivery for Hayden residents.

Votes at a glance

- Consent calendar (approving minutes, financial reports, change order with Simcoe Construction, acceptance of agreements and plats, and approval of bills): Motion to approve carried on roll call, yes 3, no 0, abstain 0. Recorded yes votes in the transcript: Council member Schaeffer; Council president Rotor; Council member DePries. Motion text (as recorded): "I'll move to approve the consent calendar, items a through i as noted on the agenda." Mover/second: not specified in transcript. Outcome: approved.

- National Night Out: Council authorized the mayor to sign a support agreement designating National Night Out as a city-sponsored event (which removes fees to the city and would make the event covered by city insurance as a secondary insurer). Motion carried on roll call, yes 3, no 0, abstain 0. Motion text: "Approve and authorize the mayor to sign the support agreement for the National Night Out sponsored event." Mover/second: not specified. Outcome: approved. The city estimated the direct financial impact at under $1,000.

- Intergovernmental agreement with the City of Post Falls for prosecution services (FY26): Council authorized renewal of the agreement covering prosecution services (primarily misdemeanor prosecutions). The agreement includes a roughly 3% increase to cover Post Falls' cost increases. Council discussion clarified that Kootenai County handles felony prosecutions while Post Falls covers city misdemeanors; county-level felony prosecution is paid from the county's justice fund. Motion carried on roll call, yes 3, no 0, abstain 0. Motion text (as recorded): "Move to approve the authorization to sign the intergovernmental agreement with Post Falls to provide prosecution services for fiscal year 26." Mover/second: not specified. Outcome: approved.

- Kootenai County / CityLink public transportation agreement (FY26 contribution): Council approved the city's FY26 contribution of a little over $13,000 toward CityLink, the countywide public-transit program. Staff explained the contribution is calculated by population as part of the federal funding application for the Federal Transit Administration and that the contribution is voluntary. Motion carried on roll call, yes 3, no 0, abstain 0. Motion text: "Recommend approval and authorization of the Mayor to sign the public transportation letter of agreement." Mover/second: not specified. Outcome: approved.

- Resolution to declare city property surplus and authorize auction sale: Council declared the items listed on Exhibit A (two vehicles named in the memo) surplus and authorized them for sale on the city's public auction platform. Staff explained the auction uses market references (Kelly Blue Book) and that the city bears no additional costs; buyers pay auction fees. The truck listed had a base amount shown as $70,100; staff noted the city can choose whether to accept bids below that if no other bids are received. Motion carried on roll call, yes 3, no 0, abstain 0. Motion text: "Declare the items listed on Exhibit A as surplus and authorize those to be sold at auction." Mover/second: not specified. Outcome: approved.

Discussion notes and clarifications

- Insurance and fees for National Night Out: staff said designating the event as city-sponsored would remove the fee to the organizer and potentially make the event covered under city insurance after the organizer's insurance is applied as primary. Staff emphasized the city would still ask external organizations to provide insurance as first line of defense.

- Prosecution services: staff said Post Falls prosecutes municipal misdemeanors; Kootenai County Prosecutor's Office prosecutes felonies. Council requested more regular reporting from both Post Falls and the county on caseloads and year-to-year changes; staff agreed to request that reporting.

- CityLink contribution: staff explained the federal transit funding process requires a local contribution; the allocation among jurisdictions is population-based and the participation is voluntary. Hayden pays a smaller share because of its smaller population among participating jurisdictions.

Formal actions recorded (transcript provenance)

- Consent calendar motion: transcript excerpt: "I'll, I'll move to approve the consent calendar, items a through I as noted on the agenda." (segment start ~188.875, end ~196.415)

- National Night Out motion: transcript excerpt: "I motion that we approve, and authorize the mayor to sign the support agreement, for the national night out sponsored event." (segment start ~564.8, end ~580.485)

- Post Falls prosecution services IGA motion: transcript excerpt: "I would move to approve the authorization there to sign the intergovernmental agreement with Post Falls to provide prosecution services for fiscal year 26." (segment start ~817.93, end ~834.385)

- CityLink public transportation motion: transcript excerpt: "I motion that we recommend approval and authorization of the Mayor to sign the public transportation letter of agreement." (segment start ~1027.785, end ~1043.77)

- Surplus property resolution motion: transcript excerpt: "I'll make the motion that we declare the items listed on exhibit a as surplus and authorize those to be sold at auction." (segment start ~1240.4099, end ~1248.095)

Ending

The approvals complete routine fiscal and intergovernmental business for Hayden for the coming fiscal year and authorize staff to proceed with event support, legal services, transit funding, and disposition of surplus equipment. Council asked staff to obtain more regular reporting from both the Post Falls prosecution office and the county prosecutor for felony caseloads and year-to-year data.