Jackson Board of Public Works approves multiple construction payments, recommends no-parking ordinance for Hickory Lane

The Village of Jackson Board of Public Works voted July 29 to approve several construction change orders and contractor pay requests and to recommend that the Village Board approve a no-parking ordinance for Hickory Lane across from the Jackson Community Center.

Board members said the approvals clear payments for ongoing street and utility reconstruction work and allow staff to forward the items to the budget and finance committee and the Village Board for final payment. The board also instructed staff to draft a no-parking ordinance for Hickory Lane and noted that staff will monitor enforcement near the community center.

On construction items, the board approved: a change order for the 2025 Ridgeway Drive and Chestnut Court reconstruction project, a concrete work change order for the Oaks of Jackson surface-course project, progress payment requests for Ridgeway Drive/Chestnut Court and Hickory Lane reconstruction, and pay and reimbursement requests for wastewater plant upgrades. Staff advised the board that some cost increases stemmed from utilities located differently in the field than shown on as-built plans, and that private utilities and their locating contractors bore responsibility for missed marks in at least one case.

Votes at a glance: - Approval of minutes for the Board of Public Works meeting of June 24, 2025 — motion approved (motion by Trustee Engelhardt; second by Trustee Egnor). Forwarded as the board record. - Change Order No. 2, 2025 Ridgeway Drive and Chestnut Court Reconstruction Project — motion approved to recommend payment to budget & finance and the Village Board (motion by Trustee Engelhardt; second recorded). The meeting packet listed an increase of $30.50; the motion as recorded referenced $13,004.50. (See clarifying details below.) - Change Order No. 1, 2025 Oaks of Jackson Surface Course (Stark Pavement Corporation) — approved; amount stated in packet: $14,340; motion forwarded to budget & finance and Village Board (motion by Trustee Engelhardt; second by Trustee Sandebeck). - Payment Request No. 3, Ridgeway Drive and Chestnut Court reconstruction — approved and to be forwarded to budget & finance and the Village Board (packet amount: $447,187.01; motion recorded in the meeting). - Pay Request No. 1, Hickory Lane reconstruction (Vinton Construction) — approved and forwarded (agenda listed $356,256.41; during the motion a different figure was spoken; see clarifying details). - Pay Request No. 17, 2024 Wastewater Treatment Plant Tertiary Filters and UV Disinfection (JH Hassinger) — approved for $86,002.77. - Reimbursement Request No. 14, 2024 Wastewater Treatment Plant tertiary filters and UV disinfection (Clean Water Fund loan) — approved for $110,008.37; staff will forward the reimbursement application to the Village Board. - No-parking request for Hickory Lane across from the Jackson Community Center — the board approved recommending the Village Board adopt a no-parking ordinance for that location and directed staff to draft the ordinance for Village Board consideration. Board members discussed enforcement and noted the painted fire lane and current patterns of use.

Other business and staff reports: - Board reviewed bids for maintenance of the village-owned pathways (crack filling and seal coating). Johnson and Sons submitted the low bid for the remaining six paths (approximate combined price noted by staff at about $30,000). Because of an overage on the Glenbrook Drive path, staff recommended postponing additional path maintenance to the 2026 or 2027 budget cycle; the board discussed using operations funds for one or two paths if feasible. - Director of Public Works report: staff noted increased summer water usage in new subdivisions due to lawn watering and gave a schedule update that Glenbrook path pavement was slated for the week of Aug. 11. The board moved to place the director’s report on file.

Board procedure and next steps: For payment and change-order items, the Board of Public Works approved motions recommending that the budget & finance committee and the Village Board approve payment. For the Hickory Lane no-parking request, staff will draft an ordinance for Village Board consideration and will monitor enforcement near the Jackson Community Center.

The meeting concluded with no public commenters addressing the board and the board adjourning the meeting.