OCERS trustees authorize negotiations for new pension software and approve routine administrative items

The Oklahoma City Employee Retirement System (OCERS) trustees on Aug. 14, 2025 authorized the chair or the chair's designee to negotiate a multiyear contract with Pension Technology Group LLC to provide a new pension management system and implementation services, and approved a series of consent and administrative items.

The action to authorize negotiations with Pension Technology Group LLC was recorded as a resolution and approved by the trustees. The motion gives the chair or his designee authority to negotiate terms for a replacement pension system; the memorandum to trustees said the system would replace the plan's PeopleSoft pension system that went into effect in fiscal year 2002-2003. The resolution does not itself award a contract; it authorizes negotiation and contract drafting for future board consideration.

Trustees approved a consent docket of six items in one motion, ratified prior approvals, approved the claims docket, and approved multiple service-retirement applications and continuations of pension to spouses. Trustees also received reports of death and authorized payment of the $5,000 death benefit in the items presented. Each of those consent and routine items was approved on a motion and second recorded by the chair.

On individual administrative items, trustees approved an estimated up-to-$10,000 purchase and installation of audio-video conferencing equipment and services using City of Oklahoma City purchasing contracts to add video conference capabilities to the ERS administration office. Trustees authorized board members, retirement staff and city employees traveling on behalf of OCERS to attend the Oklahoma Public Fund Trustee Education Conference in October 2025 in Broken Arrow, Oklahoma. Trustees adopted as a supplemental attachment OCERS's use of the City of Oklahoma City records-retention manual through a resolution and approved the process to conform OCERS records practices with the city manual as amended.

The meeting included routine votes to accept prior meeting minutes (July 10, 2025), to receive and file ratifications and dockets, and to approve payroll- and benefit-related items presented during the consent agenda. Each action was approved on motions that were seconded; the transcript records the chair asking to "please record your vote" and, in each case, the item being approved. The board did not provide roll-call tallies in the available transcript excerpt.

Trustees were told that the selection committee had conducted software demonstrations and had decided to attempt to secure a contract with Pension Technology Group LLC; the authorization adopted Aug. 14 allows staff and the chair's designee to continue negotiations and to return to the board with final contract terms for approval.

The meeting concluded with routine announcements about trustee education (staff asked trustees who plan to attend the October conference to inform Gina) and adjournment at 10:33 a.m.

Ending: Trustees authorized staff and the chair's designee to negotiate the pension-management contract and approved administrative items; final contract approval and implementation details will return to the board for future action.