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County staff outline plan to migrate PubWorks to G Works; commissioners ask for definitive pricing and implementation details
Summary
Public works staff briefed commissioners on a proposed migration from PubWorks to G Works (web‑based), including real‑time mobile reporting, inventory integration and training; staff will verify exact pricing, proration and migration costs before the board decides.
Public works staff presented details about migrating the county’s asset and work‑order system from PubWorks to G Works, describing features staff said would reduce duplicate data entry, provide real‑time mobile updates, and consolidate inventory and fleet records.
Phil McGrath (PubWorks contact, via staff summary) described G Works capabilities including web access for citizens, mobile apps for crews that update in real time, a sign‑management module to inventory and track signs, and ready‑to‑run reports. Staff said G Works could eliminate the need to maintain a separate inventory system (Almida) and reduce manual Excel tracking.
Staff shared preliminary pricing and said there would be an implementation/ migration charge. Documents discussed at the meeting show an implementation bundle of approximately $8,000 and a year‑one price that staff recorded in a proposal as roughly $11,064 (with discounts and proration options under discussion). Staff also said the vendor offered training modules and a train‑the‑trainer session lasting about an hour; staff recommended including road foremen, supervisors, and maintenance leads in training.
Commissioners asked for a clear, itemized cost estimate, confirmation of whether migration fees would be prorated against the county’s current PubWorks contract, and a definite implementation schedule if the board elects to proceed. Staff agreed to confirm costs and pricing options and to post the vendor materials to SharePoint for commissioner review.
Ending: Commissioners did not vote on the migration; staff will follow up with prorated cost options and firm implementation timelines for a future decision.
