Commissioners review routine invoices, ratifications and a slate of human services contracts during work session

Crawford County staff presented a series of routine payments, vendor ratifications and contract requests during the Aug. 6 commissioners work session and asked the board to ratify or approve each item.

At the start of the meeting the board voted to amend the work-session agenda to add three items: a ratification payment to Saint James Haven for the county’s 2025 affordable housing allocation ($8,996.92), ratification of a contract with attorney Andrew Paolo to take cases for the public defender’s office (budgeted), and approval of a copier/maintenance supply agreement with Aegon Business Machines for the commissioners’ office. Those three agenda amendments were moved, seconded and carried with a voice vote recorded as "aye." The transcript does not provide a roll-call tally.

County staff then presented multiple vendor approvals and ratification requests, including but not limited to: • WebJammin annual software support (JMS) — $15,000 covering 08/01/2025–07/31/2026 (presenter said this is a budgeted expense). • Howick’s Motors invoice for vehicle inspection and four new tires for an Explorer — $1,143.34 (not budgeted). • Purchase of an HP LaserJet Pro MFP 4101 and one toner cartridge — $854 (to be paid from the clerk of courts’ records fund, not the general fund). • Ratification of IT purchases: two Dell laptops — $2,366.14; a Black Box service switch — $1,680; five Cisco phones — $945.44 (presenter said these were not budgeted items). • Courts and maintenance ratifications including Target Solutions QA training software renewal ($3,874.50), HVAC and server-room repairs and equipment (various items and invoices listed), courthouse remodeling and fairgrounds invoices, and a $7,400 repair to a cracked jail ceiling.

Public works/purchasing presented several quotes related to the Sugar Lake Tower site (driveway excavation $23,007.95; driveway/culvert/entrance $23,765; stormwater drainage $23,790; gravel driveway and pad $23,775; fertilizer/seed spread $23,725; stormwater dry well $23,700). Presenters described these as quotes to meet threshold limits; the transcript does not show a formal roll-call vote for these items.

Human Services presented its FY 2025–26 agenda items and contracts, requesting approval of the Child Welfare Information System data-sharing agreement (10/01/2025–09/30/2026), the FY 2025–26 human services block grant plan (three county priorities stated: supporting single fathers; affordable and safe housing; community response to individuals in crisis) and a Pennsylvania Commission on Crime and Delinquency (PCCD) grant application for the Child Advocacy Center for calendar year 2026 (requested $47,000; presenter said the request is fully state funded with required county match). A long list of FY25–26 contracts and renewals were presented for approval, including agreements with Appalachian Youth Services, Children’s Aid Society of Mercer County, Community Specialist Corporation (the Academy), Keystone Adolescent Center, Children’s Home of Pittsburgh, White Deer Run (new CoSecure program), Family Services and Children’s Aid Society of Bunango County, the Grapevine Center, Center for Family Services, Crawford County CASA, Crawford County Drug and Alcohol Executive Commission, Crawford County Mental Health Awareness Program, Titusville YMCA, United Way of Venango and the Titusville region, United Way of Western Crawford County, Women’s Services, Young Women’s Christian Association of Titusville and a set of rate confirmations for existing providers.

Presenters repeatedly asked the board to approve or ratify the listed invoices and contracts. For many routine items the transcript records the request and clarifying questions about funding sources (for example, the HP printer purchase is to be paid from the clerk of courts’ records funds) but does not capture an explicit roll-call vote for each individual approval in the excerpt provided. Several items — notably the three amendments added at the start of the meeting (Saint James Haven payment, Andrew Paolo contract, Aegon copier agreement) — were carried by voice vote when the amendments were introduced.

The treasurer and department directors answered procedural questions about funding sources and reimbursement for fairboard expenses. Human Services emphasized program priorities for the coming year and listed the service providers proposed for FY25–26 contracts; presenters said there was no overall change in some contract totals and that some requests shifted funding line-items but did not change aggregate funding in the provided excerpt.

The meeting concluded with commissioner remarks about fair season and an exchange noting planned county-level meetings on jail mental-health issues involving the prison board, the district attorney and the courts; commissioners said they want actionable plans and local solutions.