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County consultant outlines multi-month overhaul of personnel policy and job descriptions; payroll outsourcing suggested
Summary
Dr. Cohen told commissioners he will draft a new personnel policy manual, job descriptions, performance appraisal tools, and a wage-and-salary study; he also recommended considering an outside payroll vendor and said contract execution would likely take 90 days or more.
County HR consultant Dr. Cohen briefed the Bourbon County Board of County Commissioners on an anticipated multi-step overhaul of personnel systems, beginning with a policy manual and moving sequentially to job descriptions, performance appraisals and a wage-and-salary review.
"I anticipate that we'll be talking about about 6 to 8 weeks for each one of the elements," Dr. Cohen said, describing a workflow in which he will produce drafts, department heads will review, and the commission will give final approval. He said the performance appraisal tool will be linked to the job descriptions and that training for supervisors would follow once tools are finalized. Dr. Cohen told the board the training and harassment-prevention modules were included in his contract at no additional charge.
On payroll, Dr. Cohen recommended that the county consider an outside payroll firm to provide consistency and manage tax withholding and reporting. He said the contracting timeline would likely be at least 90 days. Commissioners asked for a performance work statement (PWS) and for contact information for the vendor so they could ask follow-up questions. A commissioner said they preferred to see the PWS before authorizing a contract; the board agreed to delay final action until staff provide that document.
Dr. Cohen also explained that purchasing for commodities typically requires multiple bids, while professional services may be procured without multiple bids under state law; he said he would incorporate that guidance into the policy manual draft.
The board did not vote to adopt the policy manual or execute a payroll contract at the meeting; staff were asked to produce drafts and PWS documents for subsequent review.
