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Committee revises voting participation policy and moves it to board for second reading
Summary
After edits clarifying that absent members may not vote by proxy or have others read their comments, the committee approved revised language on board member voting and participation for a second reading; the motion carried 3-0 following a reconsideration vote.
The Policy Committee revised language governing board-member voting and participation in meetings and approved sending the updated text on to the full board for a second reading.
The committee removed phrasing that had allowed others to read a member’s comments in their absence and clarified that a member who is not present may not vote by proxy nor have opinions or concerns shared by others during a board or committee meeting. The draft also includes a provision that remote participation in closed session is not permitted.
A motion to approve the revisions passed the committee after a procedural reconsideration and an affirmative vote; the final tally on the committee motion was 3-0. Committee members discussed whether the change should explicitly reference closed (executive) sessions; administrators confirmed the policy text already prohibits remote participation in closed sessions.
The amended policy will go to the full board as a second-reading item; committee members and administrators discussed posting the edited language and related memos in the board packet prior to the full-board meeting.
