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District explains STAAR data timeline and why teachers may not immediately see preliminary scores
Summary
Laredo ISD officials explained the difference between TEA "early results" and the "preliminary" files and described how and when scores are posted to the district’s DMACC data system and shared with principals, deans and teachers.
District data staff clarified how STAAR/STAR results are released and why classroom teachers may not immediately see a complete scored file when TEA publishes results.
Amari Gonzales, who handles district data downloads, told trustees that TEA issues three levels of releases: early results (for immediate campus use but without the full data file), preliminary (a full data file used for accountability that creates the scored reports) and final (after data corrections and rescores). Gonzales said the district typically receives TA files in the early morning of the release day — “around 4 or 5 in the morning, sometimes 7” — and that he uploads the preliminary file to the district DMACC system; the DMACC processing can take about two hours.
Gonzales and principals explained the practical gap teachers sometimes report: principals may receive an immediate “yes/no” style sheet (showing which students have early flags), but the scored, objective-by-objective data teachers want requires the preliminary file and the district’s processing. As a result, teachers who are not already assigned to students in DMACC or who expect a fully worked‑out, scored report may not see usable results until the preliminary file is processed and shared by principals or master teachers.
Committee members asked for solutions. Mendoza and Gonzales said steps taken include placing reports on shared drives for deans and principals, encouraging principals to forward preliminary files to master teachers, and reminding campuses that DMACC access for teachers depends on teacher‑student assignments in the system. Gonzales also said the district follows TEA guidance to reserve the last two days of a testing window for makeups and that the district was generally successful at processing and uploading results when TEA released them.
Ending: District staff agreed to audit the distribution process and to try to ensure master teachers and classroom teachers receive the scored preliminary files as soon as DMACC processing completes.
