Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Board tables generator contract after member raises legal concern over hybrid RFP/sealed-bid process
Summary
The board deferred awarding a contract for a 2,000-amp ATS generator after a supervisor questioned whether the procurement mixed an RFP and sealed bids without documented justification. The highest-ranked vendor was MillerCo at $190,674; supervisors voted to table the item pending review.
An order recommending award of a generator relocation and installation contract to MillerCo for a 2,000-amp automatic transfer switch at a total cost of $190,674 was brought before the board. During discussion a board member raised legal and procurement-process concerns, saying the item mixed elements of a request for proposals (RFP) and sealed bids and that the record did not contain the required justification for selecting a higher-priced vendor over a lower bid.
The board member said RFPs and sealed-bid procurements are different processes, and that rejecting the lowest bid requires explicit findings in the record. After discussion another supervisor made a motion to table the item; the board voted to table the award so staff could review the procurement documents and clarify whether qualifications were solicited and whether the evaluation justified selecting a higher-priced offer.
No contract award was finalized at the meeting; the board asked staff to return with procurement records and a recommended path forward.
