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Council approves EAPC architectural contract, schedules kickoff meeting
Summary
The City Council approved an architectural services contract with EAPC and scheduled a kickoff meeting to begin site evaluations and design work; council discussion noted fee line items and next steps.
The City Council approved an architectural services contract with EAPC and scheduled a kickoff meeting to begin site evaluations and preliminary design work.
City staff told the council that EAPC had signed the contract and that it incorporated changes recommended by staff and the city attorney, including removal of mediation/arbitration language the city does not use. A kickoff meeting with EAPC was scheduled for the following Wednesday to begin evaluating potential sites and to start preliminary design work, staff said.
The staff presentation included a line-item breakdown in the contract for design stages. The transcript lists a $25,000 amount for preliminary design, a $27,000 line for building and project award, and a construction-administration amount noted as $108,000 (pending approval). A line identified in the transcript as “final design” was not clearly stated; the amount is not specified in the record. Councilmembers asked about the pricing and whether they thought it was fair, and staff said they were comfortable with the contract as presented.
A motion to approve the EAPC architectural contract was moved and seconded. The council voted by voice; all present said “aye” and the motion carried.
Councilmembers and staff said EAPC will evaluate multiple potential sites, including a site near the End of Maine, a site south of the Methodist Church, and another location identified as Abara. Staff noted zoning considerations for some parcels (spot zoning to central business, rezoning options to general business or institutional) and said EAPC was aware that the city was considering alternate sites.
Council members and staff who joined the kickoff were invited to participate; staff said invitations had been sent to members of the selection committee who had previously participated in the consultant selection.
The council directed staff to proceed under the contract terms and to bring future contract tasks (for example, construction administration) back for approval as required.
