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Commission approves up to $100,000 contract for NextGen sentencing application; staff report modest schedule risk
Summary
The Commission approved a not-to-exceed $100,000 service purchase contract with Carbon Creek for development work on the NextGen KCER CASER application and received an update that the KCER project remains generally on schedule but faces timeline risk because of staffing vacancies and SGS web maintenance demands.
The Commission on Sentencing voted by voice vote to approve a service purchase contract with Carbon Creek not to exceed $100,000 to provide application development services for the NextGen KCER (CASER) application, a software modernization project intended to replace the legacy SGS Web system.
Judge Daley moved the motion and a district attorney (recorded in the transcript as "DA Bridal") seconded; the motion was approved by voice vote. The contract was described in meeting materials as a needs-based service purchase agreement rather than a fixed-price contract; expenditures under the contract will be determined by the executive director and staff requests.
Commission staff and the applications/IT lead provided an update on the KCER/NextGen initiative. The commission reported adding a second developer through the Carbon Creek contract in late June to supplement the in-house team after a staff departure. The IT lead said the KCER work remains "on time" for now but that the recent staff vacancy (a permanent position previously supporting the legacy SGS Web) and an uptick in maintenance requests for SGS Web have begun to affect the KCER schedule. Staff said they will provide a more concrete timeline update at the December meeting once the new developer is fully onboarded.
Work completed recently includes development of the sentence details page, sentence sequence page, supplemental information page and iterative refinements to the sentencing guidelines form. Staff highlighted that changes to the legacy SGS Web require shifting staff away from KCER work, so maintenance of the old system is creating schedule risk for the new application.
Ending: Staff said they will report a revised KCER timeline, if any, at the commission’s December meeting and that the Carbon Creek contract can be terminated if fiscal constraints require it.
