District reports summer facilities work, chiller service contract and $330K laptop purchase
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Summary
Board reviewed multiple facilities and procurement items: a four‑year MHI chiller maintenance offer (~$2,540/year), resurfacing and turf work, camera upgrades, a district office parking project, a Suburban purchase of $60,230 and a $330,000 laptop rotation through Travera LLC.
The board received an update on facilities projects and large purchases at its Aug. 13 meeting, including maintenance contracts, capital paving, safety camera upgrades and a planned rotation of laptops.
Contracts and maintenance: The maintenance department solicited two quotes and recommended a locked‑in chiller preventative maintenance rate of $2,540 per year from MHI Service if the district signs a four‑year agreement, resulting in an estimated total contract value of just over $10,000 for four years.
Capital work and safety: District staff reported summer projects including partial roof work at Uinta High School, replacement of two HVAC control systems at elementary schools, turf replacement at the high‑school stadium and UTC field, and a planned parking lot paving project at the former district office. GEW Construction was awarded the parking lot work; staff said value engineering trimmed a few hundred thousand dollars from the lowest bid and the project came in below initial estimates. The district also described a camera systems upgrade to improve coverage and address earlier installation gaps.
Technology and vehicles: The district will buy replacement laptops through Travera LLC, a planned rotation purchase of about $330,000 using last year’s pricing before vendor increases. A Suburban purchased from Kengar Chevrolet for $60,230 was approved; staff said the vehicle was available on state contract and offered shorter lead time than ordering new.
Food services and other purchases: Nutrition services loaded open purchase orders totaling about $404,000 spread across multiple vendors for routine food purchases as the new year begins. The district also noted smaller purchases and ongoing fleet right‑sizing work, including auctioning older fleet vehicles.
Board members received the reports as informational; several items were on consent and approved in the business meeting.