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Hubbardston MRC reviews small‑grant spending, printed guides and outreach plans
Summary
Committee members reviewed MPG/MRC spending claims including a $1,300 printer request that may fall outside closeout dates, discussed printing an 81‑page guide, a planned October flu clinic for ages 5+, workshop sign‑ups and outreach options including dispatch calls and postcards.
The Town of Hubbardston planning committee reviewed Municipal Public Grant (MPG) spending, outreach plans for a Municipal Response Committee (MRC) workshop and a planned flu clinic at the senior center.
Speaker 1 said she submitted expense claims and “did offer the town $1,300 for the printer,” but reported the printer was ordered July 7, after the MPG closeout date; she said payment resolution is now up to town administration. She also reported buying a scanner, radios and printed materials using grant funds and said she would try again next grant cycle.
Members discussed outreach and events. The committee said a sponsored MRC workshop will run only if at least 25 sign up; Speaker 1 noted past attendance in 2018 reached 36, and a recent virtual event drew 30 participants overall with 12 from Hubbardston. The group discussed a field day and noted volunteer participation has waned.
The committee circulated a printed guide the member described as “81 pages long,” produced professionally from an online resource; Speaker 1 said she used grant funds to have the guide printed locally. The group also discussed a planned flu clinic at the senior center in October; Speaker 1 said the clinic will be for people ages 5 and older and that clinic dates are the 17th and 18th.
Committee members reviewed outreach options. One suggested the dispatch center send a call to the town list; members discussed the U.S. Postal Service’s Every Door Direct Mail (EDDM) option but noted it requires a 6x9 postcard and raises postage from 24¢ to 46¢. Speaker 1 estimated an EDDM mail run could cost about $1,000 depending on postcard size; members concluded dispatch calls and posted flyers are more cost‑effective for town outreach.
Other operational items included proposals for purchasing a large portable whiteboard for planning sessions and vetting walk‑up volunteers at shelters. The committee discussed volunteer screening and security in shelters and agreed to include vetting procedures in draft shelter protocols.
No formal vote was taken on spending or outreach; the committee asked the town administration to resolve the printer reimbursement issue and to proceed with outreach plans for the flu clinic and printed materials.
