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City staff recommend low bid for roadway patching; request approval to buy rock salt under statewide contract
Summary
Staff presented a low bid recommendation for roadway and driveway patching services and sought authorization to purchase winter rock salt under the Tennessee statewide contract; no formal vote appears in the transcript.
Brentwood — City staff reviewed two routine consent‑agenda items: a unit‑price contract for roadway and driveway patching and an authorization to purchase rock salt for winter maintenance under the Tennessee statewide contract.
City staff recommended awarding work to Sessions Paving Company as the lowest bidder. The staff presentation said four proposals were received and the lowest bid totaled $187,250; the highest bid was just over $298,000. The contract is one year with the option to extend up to two additional one‑year periods, and the unit quantities in the bid are estimated, staff said.
On winter materials, staff reported the city has historically purchased rock salt under the Tennessee statewide contract from Morton Salt at $121.28 per ton and asked for authorization for an amount not to exceed $40,000. Staff said the city typically estimates it may need about 300 tons and that some stock remains in storage from prior years; a staff member reported Fire Station 4’s building can hold roughly 1,200 tons and current on‑hand inventory may be close to 1,000 tons.
Why it matters: These routine procurement items set up vendor contracts and materials availability for public‑works operations. The paving contract provides a pre‑priced option for patching work after main breaks or other localized repairs; the salt authorization ensures the city can obtain rock salt quickly during winter storms.
What was clarified in discussion
Staff emphasized that bid unit quantities are estimates and that the contract uses unit pricing; the paving contract can be extended year‑to‑year for up to two additional years. On salt, staff said the city does not purchase the same quantity every year but maintains inventory to avoid shortages during severe winter events.
Ending
The items were presented as routine consent matters and staff recommendations; the transcript does not record a formal vote or final commission action on these specific items.
