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Wausau police warn records system is aging; consortium plan eyed for 2028
Summary
Police told the CIP committee that their current CentralSquare/Superion records suite (installed 2018) is dated, requires extensive manual entry to meet incident‑based reporting and complicates data analysis; the department said countywide replacement planning should start with CCIT and Sheriff’s Office so a new system can be in place by 2028.
Wausau Police Department staff told the Capital Improvement Program committee on July 21 that the department’s records management system (RMS) is now impedimentally dated and that the city should plan now for a countywide upgrade to be in place by 2028.
Records staff explained the department joined a consortium in 2018 that implemented CentralSquare’s Superion suite. The system, they said, was developed earlier and was only later modified to satisfy the federal incident‑based reporting (NIBRS) format. The modifications require substantial manual data entry and force officers to be trained in coding rather than focusing on narrative reports and investigations.
A department presenter told the committee that modern cloud‑based RMS products are natively NIBRS‑compatible, reduce manual entry, integrate with digital evidence and CAD, and provide analytics and investigator dashboards. The city’s share of countywide costs is uncertain, but staff said rough quotes suggest current third‑party RMS replacements would add roughly $50,000–$75,000 per year to the consortium cost and that Wausau’s incremental share could be about $40,000–$50,000 annually depending on procurement approach.
Committee members asked that the police coordinate with CCIT and the Marathon County Sheriff’s Office to begin consortium discussions this fall so the group would have a clearer cost and procurement timetable to present with future budget requests. The department said CentralSquare has newer products but the current Superion implementation has reached its capacity to scale and that a countywide approach would be most efficient for cost sharing and interoperability.
